Payroll Analyst/Processor

The Payroll Analyst/Processor is responsible for accurately processing a weekly payroll for employees ensuring compliance with federal state and local regulations. This role involves analyzing payroll data preparing reports and addressing payroll-related issues. The ideal candidate has strong analytical skills attention to detail and experience with payroll software. $65000-$79000 Annually DOE.

$65000-$79000 Annually DOE.

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Payroll Processing:

• Prepare and process weekly multi-state/multiple entity payroll for 700 employees including salaried hourly and Union Workers. Ensures compliance with company policies union agreements and federal/state regulations.
• Enter and maintain information in HR/Payroll system. May include employee terminations commissions bonus payments Union deductions time adjustments etc.
• Ensure accurate calculation of wages overtime deductions and benefits.
• Enter and monitor wage assignments and garnishments to ensure accurate processing and payment by payroll services provider.
• Review timesheets wage computation and other information to detect and reconcile payroll discrepancies.
• Issue or reissue physical replacement checks due to payroll errors or terminations.
• Maintain Payroll and HR system tables including deduction calculations and Update payroll calendars
• Research and analyze payroll processes and suggest restructuring for efficiency and improving workflow. Resolve any process defects and weaknesses. Fine tune procedures to help maintain proper internal controls and increase payroll accuracy and efficiency.
• Interfaces with payroll processing provider to resolve database and payroll processing issues.
• Assist with year-end tasks including annual payroll balancing reports and W-2 processing tables.

Union Reporting

• Prepare and submit monthly union reports including contributions for health pension and other benefits as stipulated in union agreements. Balance to payroll reports and issues payments to appropriate entities.
• Ensure accurate tracking of union dues and remittances to the appropriate union organizations.
• Leads periodic required Union audits.
• Maintains appropriate job titles salary grades and deduction calculations in software system to ensure compliance with Union Collective Bargaining Agreements.
• Serve as the point of contact for union representatives and respond to inquiries regarding reporting and payments.

Compliance and Reporting:

• Maintain compliance with federal state and local payroll laws and regulations.
• Review payroll service tax documents such as quarterly and annual reports for accuracy and timely filing.

Data Management:

• Monitor system to ensure accurate payroll records including employee information tax exemptions and direct deposit details.
• Monitor new employee onboarding in HR system including I9 processing and verification and enter additional information that is not included in employee self-service onboarding into employee HR/Payroll records.
• Maintain HR and Payroll systems tables including deduction tables for appropriate calculation rates.
• Maintains software to ensure accuracy of paid time off accruals per non-Union and Union paid time off programs.
• Generate regular payroll and union-specific reports for internal stakeholders including finance and senior management. Reconciles payroll-related general ledger issues.

Audit and Analysis:

• Conduct regular audits to ensure Data Base integrity and accuracy; identify discrepancies; research cause and offer solutions for resolving inaccuracies.
• Analyze payroll data to provide insights and recommendations to management.
• Prepare ad-hoc HR and payroll reports and analyze as needed.

Employee Support:

• Address and resolve payroll-related inquiries and issues from employees.
• Instruct employees and managers on payroll policies and procedures.

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCE:

• Bachelors degree in accounting Finance Human Resources or related field preferred or a combination of education and experience.
• Certified Payroll Professional (CPP) or similar certification is a plus
• 4 years of payroll processing within a multi-state environment AND PR/HR analyst experience.
• Familiarity with payroll software. UKG experience is a plus.
• Significant knowledge of payroll administration including wage and tax law and state and federal regulations.
• Comprehensive knowledge of payroll reporting and payroll tax filing requirements.
• Proven Ability and experience learning new software systems easily.
• Proficient with Microsoft Office Suite particularly Word PowerPoint and Outlook; intermediate Excel skills a plus.
• Strong interpersonal skills and ability to work both independently and as part of a team required.
• Ability to handle and protect sensitive and confidential information.
• Critical thinking mindset and strong analytical skills with ability and desire to dive into situations and bring them to an effective resolution.
• Independent project management skills with ability to multi-task prioritize and work collaboratively in a fast paced changing organization within time sensitive deadlines.
• Strong communication skills and comfortable communicating in a very professional manner to employees at all levels of the organization.
• Genuine interest in taking on more responsibilities and challenges involving additional complexity. Personal responsibility and process ownership that drives high-quality results
• Demonstrated ability to organize prioritize and manage multiple assignments in a fast-paced environment to meet strict deadlines with efficiency and accuracy.
• Ability to pass background check and drug screen.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence as well as the ability to speak effectively before groups of customers or employees of the organization is needed.

MATHEMATICAL SKILLS: This position requires the ability to calculate figures and amounts such as discounts interest proportions percentages area circumference and volume.

COMPUTER SKILLS: Excellent computer skills including Microsoft Office. Experience in payroll software; UKG payroll a plus.

REASONING ABILITY: Ability to interpret a variety of instructions furnished in oral or written form. Ability to use sound judgment and problem-solving skills.

ATTENDANCE DEMANDS: The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Attendance is required Monday through Friday within normal business hours as established by Management. Is consistently at work and on time and ensures work responsibilities are covered when away from desk. Once fully trained this position has the potential to work hybrid schedule. The hybrid work schedule will be based upon department needs quality of work performed as well as the demands of the unique workload at any given point of the year.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; walk and stand; use hands handle or feel; and required to speak read and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to climb or balance; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but may be loud on occasion.
• This is a fast-paced environment.

DISCLAIMER: The preceding job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race religion color national origin sex sexual orientation gender identity age status as a protected veteran status as a qualified individual with disability or other legally protected status.

Comprehensive benefits are an important component of an employees compensation package. Hercules recognizes the contribution of every team member and therefore is pleased to offer a competitive and cost-effective benefits package to support your needs and long-term goals.

Hercules Industries offers the following insurance: medical dental vision Short Term Disability Long Term Disability and Employee Life Insurance (Basic Life/AD&D and Voluntary Life AD&D). We pay Holiday vacation and sick time; as well as a Flexible Spending Plan Wellness Program and Employee Assistance Program (EAP).

We offer a 401(k) Savings Plan and an Employee Stock Ownership Plan (ESOP). Effective October 1 2019 Hercules became an employee-owned company. An ESOP is a qualified retirement plan.

Hercules encourages and supports participation in service activities that contribute to our community. Employees are permitted to take three paid hours of work time per month to participate in an approved community service activity.

The company offers a quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility.

Required Experience:

IC