Administrative Assistant/Office Coordinator
Administrative Assistant/Office Coordinator
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Job Description
Job Description
Administrative Assistant/Office Coordinator
GPLA is seeking a highly organized details-driven proactive Administrative Assistant to support our structural engineering team. This behind-the-scenes role focuses on administrative tasks and project coordination to keep operations running smoothlyno front desk or receptionist duties.
Duties and Responsibilities
- Provide administrative support to project managers engineers detailers and leadership team.
- Prepare and edit reports proposals and technical documents.
- Assist in project documentation tracking deliverables and updating internal systems upon request.
- Process expense reports and purchase orders.
- Assist with internal event planning such as team meetings and training sessions as needed including virtual webinars and in-person lunch-and-learns.
- Research vendors materials and industry-related information as needed.
- Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.
- Collaborate with local DPR teams responsible for administrative support facilities and leadership as needed.
- Coordinate with Marketing Lead on digital seal management and provide marketing support as needed
- Assist in organization and administration of GPLA participation of career fairs
- Coordinate onboarding of new hires and interns
- Provide mobility support as needed and serve as a backup for other administrative assistants
- Track and order PPEs for new hires/interns in coordination with Marketing.
Required Skills and Abilities
- Proven experience as an Administrative Assistant or in a similar role ideally in an engineering or construction environment.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Ability to prioritize tasks and work independently.
- Detail-oriented with a proactive approach to problem-solving
- Familiarity with project management software is a plus.
Education and Experience
- 3 years of administrative experience is required.
- Engineering and Construction industry knowledge a plus.
- Experience with project management software is preferred.
Physical Requirements
- Must be able to sit or stand for prolonged periods of time.
- Must be able to lift 15 pounds if needed.
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DPR Construction is a forward-thinking self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology life sciences healthcare higher education and commercial markets. Founded in 1990 DPR is a great story of entrepreneurial success as a private employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR youll have the chance to try new things explore unique paths and shape your future. Here we build opportunity togetherby harnessing our talents enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report Forbes Fast Company and Newsweek.
Explore our open opportunities at Experience:
IC
Employment Type
Full-Time
Key Skills
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