Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
About Miele
What does it take for a family-run company to become world market leader in the premium domestic appliance segment It takes more than offering average products run-of-the-mill service or short-sighted actions. It also requires the aspiration to do it forever better and to be forever better. This stance accounts for a good working environment at Miele and the success of our products. Our colleagues can rest assured that those who live up to our standards of quality and professionalism grow personally and professionally. No matter if they are apprentices or managers.
Make our claim your challenge - whether in Gtersloh Melbourne or Singapore! Become one of more than 23000 Miele employees in 50 countries around the
world who are committed to making our products even better every day - and help us to expand our innovation leadership.
About Your Workplace
As the Executive Assistant you will provide high-level support to the Managing Director and the Miele X Management Team ensuring the smooth and efficient operation of day-to-day leadership activities. Acting as a trusted advisor and organizational linchpin you will enable strategic focus by managing complex calendars communications and project coordination with be the go-to person for all executive-level support embodying professionalism confidentiality and a proactive mindset. Your ability to anticipate needs streamline operations and communicate effectively across all levels of the business will directly contribute to the success of our leadership and company mission.Responsibilities
1. Calendar & meeting management
Manage the complex agenda of the Managing Director ensuring optimal planning and efficiency across time zones and stakeholders.
Organize and coordinate leadership meetings offsites and events from logistics to content preparation and follow-up.
Maintain oversight of general correspondence (emails calls meeting requests) prioritizing urgency and business impact.
Proactively follow up on action items ensuring timely execution of decisions and commitments.
2. Communication & stakeholder liaison
Serve as the primary liaison between the Managing Director and internal/external stakeholders ensuring timely and clear communication.
Represent Miele X with professionalism and discretion at all times anticipating and responding to organizational needs.
3. Project & administrative support
Prepare review and coordinate high-quality documents presentations and reports often under tight deadlines.
Support confidential and strategic projects by providing administrative oversight research and documentation.
4. Travel & logistics
Manage travel planning including itineraries bookings and expense handling ensuring a smooth experience for the Managing Director.
What success will look like in two years
The Managing Director operate at peak efficiency with minimized operational friction.
Internal and external stakeholders experience seamless communication and engagement with Miele X leadership.
High-impact meetings strategic projects and leadership routines are proactively supported with clarity and precision.
A culture of trust accountability and continuous improvement is embedded in all executive operations.
Key performance measures for position
Calendar and workflow efficiency for the Managing Director; Timely delivery and quality of executive-level documents and communications;
Stakeholder satisfaction and responsiveness;
Accuracy and completeness of meeting coordination and follow-up;
Confidentiality and discretion in handling sensitive information
Competencies/Skills for position
Minimum of 5 years of experience as an Executive or Management Assistant preferably in an international or matrixed organization;
Strong organizational and time management skills with the ability to multitask and prioritize in a fast-paced environment.
Excellent verbal and written communication skills in English and/or German is a plus.
Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint) MS Teams and SharePoint.
Demonstrated ability to handle confidential information with discretion and professionalism. Strong interpersonal skills with a proactive solution-oriented and collaborative mindset.
High degree of independence and ownership with a focus on continuous improvement and operational excellence.
Start:
Employment Type
Full-Time
