Administrative Support Technician - Public Works Operations
Administrative Support Technician - Public Works Operations
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Job Description
Summary
If you thrive in a role where no two days are the same this part-time opportunity is for you. As an Administrative Support Technician in Public Works youll take on a wide variety of responsibilities from answering calls and emails organizing records and coordinating meetings to verifying employee hours for payroll and dispatching service requests. One day you might be preparing documents or assisting with purchasing while the next youre supporting staff with projects or helping residents get the information they need. This position offers a great balance of professional experience and schedule flexibility making it an excellent fit for someone who wants to build skills support their community and still have time for other priorities.
Required Education and Experience:
- Graduation from high school or GED equivalent; and
- Four (4) years of progressively responsible experience in principles policies and practices of office administration.
- Bachelors degree in business management business administration public administration or other specific area of study as deemed applicable may substitute for two (2) years of experience.
Available Schedule:- Part-time flexibility; preferred schedule is MondayThursday 6 hours per day.
Compensation & Information on Benefits
The anticipated hiring range for the part-time Administrative Support Technicianposition is $24.56(first step) to $25.79or $27.08(second or third step).The City of Medford determines starting pay based on an evaluation of relevant education experience andqualifications as provided by the applicant in their application materials alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act.Threesteps are included in this salary range allowing opportunity for annual movement through the steps.
INCLUDED BENEFITS:- Oregon Public Employee Retirement System (PERS) retirement contributions paid by employer for part-time year-round positions.
- Paid sick leave - one (1) hour accrued for every 30 hours worked.
- Access to the Citys fully equipped fitness center 24/7
Examples of Job Duties
Essential Functions of the Position:
- Responds to requests for information from the general public internal departments and employees including making/receiving phone calls letter and email correspondence and customer service interaction.
- Performs administrative duties processing mail filing processes training requests travel expenses etc.
- Uses office equipment computers software and programs effectively and efficiently.
- Produces and distributes documents extracts and compiles data for reports processes records.
- Uses prescribed procedures to process distribute record and destroy sensitive information and records; maintains and coordinates records retention activities.
- Verifies employees scheduled hours time off and overtime; provides hours to the payroll department for timely processing.
- Oversees various financial responsibilities including purchase card processing and petty cash.
- Acts as the technology liaison including database management.
- Dispatches service requests.
- Prepares and schedules meetings with staff prepares and distributes agendas attends meetings takes and distributes minutes etc.
- Supports/assists Director or other staff with: special events projects requests for proposals capital improvements comprehensive spreadsheets public outreach etc.
- Creates processes and tracks contracts. Acts as liaison with contractors to assist with City State and/or Federal processes.
- Distributes moratorium notifications.
- May be required to drive to attend off-site meetings and run various errands.
- The scope of the assigned area will depend on the departmental structure and is as the discretion of the department director.
Other Functions of the Position:- Performs other duties as assigned to support the overall function of the department and organizational goals.
- Demonstrates regular reliable and punctual attendance.
- Upholds the values of the organization and has strong customer service orientation.
- Handles job stress and interacts effectively with others in the workplace.
- Fosters an environment that embraces diversity integrity trust and respect.
- Is an integral team player which involves flexibility cooperation and communication.
Competencies:Communicativeness - Effective performers recognize the essential value of continuous information exchange. They actively seek information from a variety of sources and disseminate it in a variety of ways. They use modern technologies to access and circulate information. They take responsibility for ensuring that their peers and supervisors have the current and accurate information needed for success.
Positive Impact - Effective performers make positive impressions on those around them. They are personable self-confident and generally likable. They are optimistic and enthusiastic about what they do and their excitement is contagious. They energize those around them.
Problem Solving & Decision Making - Effective performers can identify problems solve them act decisively and show good judgment. They isolate causes from symptoms and compile information and alternatives to illuminate problems or issues. They involve others as appropriate and gather information from a variety of sources. They find a balance between studying the problem and solving it. They readily commit to action and make decisions that reflect sound judgment.
Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources respond to requests from other parts of the organization and support larger legitimate organizational agendas as more important than local or personal goals.
Written Communication - Effective performers write clearly and concisely composing informative and convincing memos e-mails letters reports and other documents. Regardless of the format they can use the written language to convey both substance and intent with accuracy.
Work Environment & Physical Demands:
This position requires inside office desk work that includes exposure to regular office noise and distractions adequate lighting and regulated HVAC systems in relation to temperature. This environment may also include interactions with the public.
To perform this job successfully an individual must be able to accomplish each of the essential job functions satisfactorily. This position involves extended periods of sitting and standing with occasional walking crouching bending stooping twisting turning and balancing. The employee is regularly required to operate a variety of automated office machines which include a computer printer copy machine calculator telephone etc.Supplemental Information
IMPORTANT (Please read):
- It is important your application shows all the relevant experience you possess.
- Applications may be rejected if incomplete.
- Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a see resume response.
- Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.
How to Apply:
- Applications are only accepted online and must be received by the posted closing date/time.
- Selection procedures and timelines subject to change.
- Those selected must be able to provide proof of legal right to work in this country.
Hiring will be subject to successful completion of the following:- Criminal history background investigation
- Favorable driving record
- Clear drug screen following federal law
- Professional reference check
Questions or Assistance:- If you have questions about the job posting please contact the Human Resources department at .
- For technical assistance completing your online application please contact Government Jobs at .
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VETERANS PREFERENCE:
Qualifying veterans and disabled veterans may obtain preference during the hiring and/or promotional selection process. As verification of eligibility a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veterans disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.
EQUAL OPPORTUNITY EMPLOYMENT:
The City of Medford is proud to be an equal opportunity employer. We do not discriminate based uponrace religion color national origin marital status sexual orientation gender identity gender expression age ancestry status as a protected veteran physical or mental disability medical condition pregnancy genetic information or any other status protected under federal state or local law.
ADA:
The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process please contact or email:.
Required Experience:
IC
Employment Type
Part-Time
