Administrative Assistant
Administrative Assistant
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Job Description
The Dawes Arboretum is actively recruiting an Administrative Assistant to join our Finance & Administration department. This is a full-time non-exempt position.
Reporting to the Senior Director of Finance & Administration the Administrative Assistant will be responsible for providing support with department scheduling document and contract management financial record keeping and other administrative tasks.
Some of the specific responsibilities of this position include but are not limited to:
- Organize and prioritize volumes of information and calls.
- Schedule and organize meetings appointments travel and department events for all staff in the department.
- Create and maintain filing systems for the department.
- Design and type correspondence take meeting minutes manage forms letters reports and presentations.
- Maintain supply inventory for department.
- Prepare reconcile and/or submit various financial paperwork such as contracts expense reports invoices etc.
- Respond to staff and public inquires in a polite and professional manner.
If the above speaks to you please submit your cover letter and resume demonstrating the following:
- High School diploma or general education degree (GED).
- Two (2) years of demonstrated work experience in an administrative role; or an equivalent combination of education and experience.
- Excellent communication skills (verbal written and interpersonal).
- Keen attention to detail with exemplary time management and organizational skills.
- Proven orientation toward quality customer service and relationship building with internal and external stakeholders.
- Familiarity with contracts RFPs and vendor agreements.
- Experience working with Microsoft 365 applications.
- Proven ability to handle sensitive and confidential information.
- Previous non-profit or financial experience is a plus.
- Ability to work evening and weekend hours as needed.
- Valid drivers license and evidence of insurability.
- Ability to pass a pre-employment drug screen credit check and background check.
Organizational Culture
At The Dawes Arboretum our staff members are dedicated team players determined problem solvers and resourceful stewards who are committed to an atmosphere of respectful honest and open communication. Our work environment is one of high energy high activity and mutual support. We provide opportunities for learning and professional development and a gratifying work experience.
The hourly rate of pay for this position is $18.00-$21.00.
The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individuals race color religion sex pregnancy national origin age disability sexual orientation gender identity or expression disability marital status veteran or military status genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
Employment Type
Full-Time
