Administrative Assistant
Administrative Assistant
Posted on :
31-08-2025
Employer Active
1 Vacancy
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Job Description
Are you task and detail oriented alongside cultivating a warm and professional environment Do you enjoy behind the scenes work that helps make a difference in the community you serve Then a career with Youth Unlimited may be for you. We are currently hiring an Administrative Assistant to oversee services for the Surrey area and team.
Job Title: Administrative Assistant
Reports to: Metro Vancouver East Regional Director
Area/Department: Surrey
Classification: Part-Time
About Youth Unlimited
Flowing out of the mission of Jesus Greater Vancouver Youth Unlimited relationally engages in holistic work (physical emotional mental social and spiritual) with vulnerable youth in partnership with the church and the community. We care deeply about youth as a whole person and serve youth in many ways with the relational aspect being the most important. See more at .
General Description
In this position the Administrative Assistant would:
Providing administrative support to a team of youth workers including things like volunteer management event planning and monitoring financial databases.
Coordinating Area staff meetings i.e. preparing an itinerary purchases of food and booking location.
Typing and editing various correspondence including taking and distributing minutes of team meetings.
Helping write edit and create digital and physical newsletters to provide ministry updates to partners of the regional director and other team members.
Processing the distribution of physical newsletters mail-out i.e. stamping folding and assembling envelopes for mailing delivery
Ensuring resources are available for staff by booking equipment and looking after all office supplies.
Maintaining record of vacation requests and vacation dates of each team member
Sending out email reminders of calendar dates
Processing relevant invoices cheque requests and journal entries (financial transfers)
Researching various relevant grant applications and new financial partnership opportunities
Help with ongoing additions to a team of ministry partners who help fund Surreys Ministry benefits and ministry expenses.
What must the candidate possess to thrive in the position
Professionalism in verbal and written communication
Compiling lists events and updating the Surrey informational calendar
Proficiency in producing written content/newsletters
Consistency and boldness in engaging a wide network of financial and community partners
Ability to work in harmony with Youth Unlimiteds existing staff team
Ability to work in team and independently while being a highly efficient time management
Ability to plan and coordinate meetings small groups and events
Working conditions
Use of own vehicle or public transit to travel to required locations (off-site meetings)
Collaborating with other Surrey staff Greater Vancouver staff volunteers and community partners
Developing and maintaining partnerships with individuals and community organizations
Occasional evening work
Advantages & Opportunities
Flexible hours hybrid work locations
Personalized job descriptions
Work with a team
Monthly spiritual health days & optional spiritual retreats
Apprenticeship options
Leadership development
Youth Unlimited salaries are set by a board of directors and our frontlines salaries are at the upper levels of industry standards. Youth Unlimited staff receive strong support. Average staff retainment is more than 10 years.
To apply: Click the apply now button found on this page.
Applications will close once the position is filled. If the job opening is still available online then the position is available.
Employment Type
Part-Time
Key Skills
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