Culinary Administrator | Part-Time | The Palm Beach County Convention Center

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

ThePalm Beach County Convention Centeris a multi-purpose facility in West Palm Beach Florida managed by the Oak View Center features a 100000 square-foot exhibit hall a 22000 square-foot ballroom and 21000 square feet of flexible meeting space as well as connecting to the 400-room Hilton West Palm Beach.

• Maintain team organization by coordinating calendars meetings and documentation.
• Daily audit of culinary time cards for accuracy.
• Communicate with the HR Coordinator on culinary team member attendance including late arrivals no shows late call outs and injuries.
• Assist the HR Coordinator in completing and submitting Injury Reports as needed.
• Prepare and create Banquet and Concession labels in alignment with BEOs (Banquet Event Orders) for all catering events and retail operations.
• Perform general clerical duties including filing scanning copying and correspondence.
• Maintain accurate records for health and safety documentation or inspections.
• Perform consistent Food Safety & Health Internal Auditing Inspections on a bi-monthly basis to ensure company compliance.
• Support menu and inventory updates by formatting documents and updating spreadsheets or databases.
• Manage and restock basic office supplies and ensure equipment functionality.
• Assist in organizing and tracking preventative maintenance schedules for all kitchen equipment.
• Process culinary invoices and perform accurate data entry in accounting or inventory systems as assigned by the Area Finance Manager.
• Assist with monthly and year-end inventory procedures and reporting as assigned by the Area Finance Manager.
• Assist the Warehouse Team with receiving deliveries when the Warehouse Team Members are unavailable.
• Facilitate internal communication between the Culinary Team and other departments (e.g. Front-of-House Warehouse Administration HR).
• Provide support during special events or high-volume periods as needed.

• High School graduate or equivalent.
• Minimum of one year of business general office and/or accounting experience.
• Ability to work evenings and weekends if necessary as required in an event-driven environment.
• Ability to work overtime hours if necessary.
• Knowledge and skill in using computer software including MS Word/PowerPoint/Excel/Outlook/Canva.
• Posses strong computer skills and ability to learn new software systems.
• Ability to adhere to a high level of attention to detail.
• Ability to maintain open direct positive and objective lines of communication with management.
• Ability to work in a fast-paced environment while handling multiple tasks calmly professionally and with flexibility.
• Strong verbal and written skills; ability to communicate in a professional knowledgeable and courteous manner with employees clients vendors business contacts etc.
• Ability to be self-directed in a team-oriented environment.
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business financial and employee matters.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.