Executive Assistant - Houston
Executive Assistant - Houston
Posted on :
25-08-2025
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1 Vacancy
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Job Description
Company Overview
Intersect Power is a team of friends driven to preserve our planet for future generations through low-carbon energy and infrastructure solutions. Intersect Power is a privately held clean energy company bringing innovative scalable American-made low-carbon solutions to its customers in global energy markets. We develop own and operate some of the worlds largest grid-tied clean energy resources as well as co-located facilities for large industrial loads including data centers e-fuels and other energy-intensive products. We are laser-focused on the largest most transformative clean energy projects that decarbonize the existing power grid and bring new loads to clean generation without the need for new transmission. Intersect is redefining the scope of the clean energy industry by enabling new pathways between clean electricity and the broader economy. We are on an aggressive growth trajectory and are looking to fill key roles with talented professionals who want to make an impact.
Location & Team Gatherings
Intersect has been a fully flexible workplace since its founding in 2016. Weve been very intentional about the way we do things. We are not work-from-home hybrid or in-office we are any and all of those options! Deepening social connections and offering shared experiences is a cornerstone of the way we work. We connect as a team at our Team Week experiences four times a year andat our recently established Hub locations - SF Bay Area and San Diego CA; NYC Metro Area NY; Denver CO; Houston TX; Calgary AB; and Toronto ON.
About This Position
Were looking for a highly organized proactive and versatile individual to join our team as a Hybrid Executive Assistant / Office Manager. This is a critical role that will provide comprehensive support to our COO while keeping our Houston office running smoothly. Youll need exceptional organizational skills strategic problem-solving and great discretion. Youll report to the Chief of Staffs office.
As a key partner to our Executive Team youll be a trusted liaison between leadership and our internal and external partners. Youll get to anticipate needs manage complex schedules and coordinate high-priority initiatives.
If you thrive in a fast-paced environment love managing competing priorities and bring professionalism and agility wed love to hear from you!
Three days a week in our Houston office will be required.
Office Address: we expect to be located within the 610 loop.
Responsibilities and Duties
- Provide high-level administrative support ensuring seamless daily operations including some urgent arrangements.
- Efficiently manage complex calendars coordinating meetings and arranging travel across multiple time zones. Anticipate and resolve scheduling conflicts weeks in advance ensuring seamless operations.
- Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
- Efficiently process and reconcile expense reports to adhere to company policies.
- Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
- Handle confidential correspondence draft communications and prepare briefing materials for executive meetings and engage with external counterpartys EAs to secure meetings.
- Act as a gatekeeper and strategic partner prioritizing tasks and ensuring executives time is used effectively.
- Serve as the primary point of contact for internal teams and external partners ensuring smooth communication and follow-through.
- Anticipate executives needs ahead of meetings compiling critical information and briefing materials.
- Partner with leadership and cross-functional teams to plan and execute high-impact events strengthening relationships with strategic partners agencies and key stakeholders.
- Proactively identify opportunities to optimize processes improve efficiency and enhance executive workflows.
- Exercise sound judgment and discretion ensuring alignment with company policies and executive preferences.
- Manage special projects if and when they arise balancing multiple priorities with precision and adaptability.
- Oversee the day-to-day operations of the office ensuring a clean organized and functional work environment for all employees.
- Monitor and maintain office supply inventory including ordering stocking and organizing.
- Liaise with office vendors (e.g. cleaning services IT support building management) to ensure services are met and issues are resolved.
- Manage incoming and outgoing mail and packages.
- Greet visitors answer general inquiries and direct them appropriately.
- Assist with the planning and execution of internal company events meetings and team-building activities.
- Coordinate office maintenance and repairs ensuring a safe and comfortable workspace.
- Leading onsite health safety protocols as needed.
- Assist with new employee onboarding logistics including desk setup and initial office orientation.
- Collaborate with the Facilities team to ensure consistency and alignment with our physical office strategy.
- Collaborate with IT to facilitate seamless communication and operations between in-office and remote teams.
Executive Support & Coordination
Cross-functional collaboration & Event Coordination
Operational Excellence & Problem-Solving
Office Management
Qualifications and Skills
- Able to be in office at least 3 days a week (to be located in the Montrose neighborhood of Houston) some weeks may require additional presence based on business needs
- 5 years of experience in a combined Executive Assistant and Office Manager role supporting senior-level executives.
- Bachelors degree in Business Administration or a related field.
- Proactive and resourceful mindset. You anticipate needs solve problems and take initiative.
- Exceptional organizational skills with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detail.
- Strong communication and relationship-building abilities engaging effectively with executives board members and key stakeholders.
- Expert proficiency in Slack Google Suite Microsoft Office and other productivity tools.
- Confidentiality discretion and emotional intelligenceyou are a trusted partner to leadership.
- Ability to work independently and collaboratively thriving in a fast-paced high-expectation environment.
- A strong commitment to belonging ensuring an inclusive and supportive work environment.
- Notary Public certification (or willingness to obtain one at the companys expense) strongly preferred.
*A note on qualifications: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.
Physical and Sensory Requirements
- Mostly sedentary work; using standard office equipment including: a computer keyboard and telephone.
- Position requires a minimum amount of 5 weeks of travel for company-wide meetups: through a calendar year as well as potentially up to 3 weeks of additional travel as required including travel with the leadership for road shows conferences etc.
Reasonable Accommodations are available including but not limited to for disabled veterans individuals with disabilities and individuals with sincerely held religious beliefs in all phases of the application and employment process. To request an accommodation please email .
Salary & Benefits
- Salary: $100000 - $110000 USD base salary with 20-25% annual target bonus
- Exceptional Healthcare: Access comprehensive medical dental and vision plans with 100% premium coverage for both you and your dependents.
- Financial Security: Benefit from a 3% non-elective employer contribution to your 401k ensuring your financial future is on the right track.
- Time Off: Unlimited Paid Time Off (PTO) two company-wide vacation weeks (Fourth of July & End of year). We believe in the importance of rest and relaxation.
- Family-Friendly Policies: Experience up to 12 weeks of fully paid parental leave with an additional 6 weeks for birth parents. We support you through the exciting journey of parenthood.
- Mental Health and Well-being: Access mental health and behavioral coaching services through Headspace providing you with the support you need to thrive both personally and professionally.
- Family Planning Support: Navigate family planning with ease through our partnership with Carrot and Maven ensuring a seamless experience for new parents.
- Perks: Enjoy a variety of perks including a $150 USD monthly food stipend on UberEats pet insurance allowance and $150 USD monthly phone & internet reimbursement.
- Tech-Ready: Gear up with our new hire tech package including a laptop monitor docking station webcam headphones and more. Set up your home office with provided furniture including a desk and chair.
At Intersect Power we believe in fostering a supportive and enriching environment for our team members. Join us and experience a workplace that truly values you inside and outside the office!
Note: We welcome applicants who do not have current enforceable non-compete restrictions that would hinder their employment with us. If you are currently under a non-compete agreement with a previous employer we kindly request that you carefully review the terms of that agreement and ensure that your potential employment with us does not violate those terms.
Unsolicited resumes or referrals from third-party recruiting firms or agencies are not accepted by Intersect Power.
#LI-Remote
Employment Type
Full-Time
Key Skills
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