Executive Assistant
Executive Assistant
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$ 110000 - 117500
1 Vacancy
Job Description
Team CATHEXIS elevates the government contracting experience through rapid response deep skill and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management data analytics and audit services the backbone of which is our integrated approach to operational excellence.
You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect Engagement Customer Service Integrity Teamwork and Excellence in everything we do for our employees clients partners and communities. We believe success is best when we listen and lead with empathy model high standards of ethics to provide a rewarding candidate experience work hard have fun and appreciate the strengths we all bring to the team and empower our employees to create innovative and trusted results.
We are looking for a dynamic Executive Assistant to join our team. The Executive Assistant will provide comprehensive executive-level administrative support to senior leaders in the Office of the Under Secretary of Defense for Policy (OUSD(P)). This role involves managing high-volume scheduling coordinating correspondence arranging travel and ensuring operational efficiency in a dynamic fast-paced environment.
This position is based onsite daily at one of several high-profile offices across the National Capital Region.
This position is contingent on a government award.
Responsibilities
- Provide executive-level support to senior executives managing calendars deconfliction and meeting preparation
- Lead visitor coordination security check-in processes and meeting logistics to support senior leader engagements
- Coordinate logistics for senior leader engagements including visitor coordination security check-in daybook assembly and meeting preparation
- Prepare and edit correspondence reports briefings and presentation materials using Microsoft Office Suite (Outlook Word Excel PowerPoint) and maintain collaboration tools such as SharePoint
- Arrange domestic and international travel in compliance with DoD regulations including DTS processing APACS submissions and Foreign Clearance Guide adherence
- Facilitate and oversee security-related processes including building access information system access and Common Access Card (CAC) requests
- Coordinate all correspondence task tracking and document management to meet deadlines and maintain compliance with DoD and organizational standards
- Serve as the primary point of contact for internal and external stakeholders ensuring smooth communication and operational flow
- Other duties as assigned
Requirements
- Active DoD Top Secret (TS) clearance with SCI eligibility at the time of application is required
- Bachelors degree and 7 years of general experience including 6 years providing Administrative Support to senior executives within the DoD military or federal leadership
- Associates degree may be substituted with 9 years of general experience (6 years in Administrative Support as above)
- High School diploma may substitute with 11 years of general experience (8 years in Administrative Support as above)
- Demonstrated expertise with correspondence/task management systems such as CATMS TMT or ETMS2 highly preferred
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and SharePoint
- Extensive experience with DoD scheduling calendar management and coordination of senior leader engagements
- Familiarity with DoD travel systems and regulations including DTS APACS and Foreign Clearance Guide compliance
- Strong understanding of DoD security procedures including clearance processing and physical access protocols
- Excellent organizational communication and interpersonal skills with the ability to work under pressure and manage shifting priorities
CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team is competitive with market rates and promotes your financial security and personal well-being. The annual salary range for this role is $110000 to $117500. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer including location qualifications experience and skills.
Benefits
- Performance Bonuses
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Plan (Traditional and ROTH)
- Life Insurance (Basic Voluntary & AD&D)
- Paid Time Off
- 11 Federal Holidays
- Parental Leave
- Commuter Benefits
- Short Term & Long Term Disability
- Training & Development
- Wellness Program
- Community Outreach Initiatives
CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact the
Employment Type
Full-Time
