Tuition Officer - West Catholic Preparatory High School
Tuition Officer - West Catholic Preparatory High School
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Job Description
Tuition Officer
West Catholic Preparatory High School
4501 Chestnut Street
Philadelphia PA 19139
Overview
Archdiocesan High Schools use a tuition management service provided by an outside vendor to invoice and collect tuition and fees from a parent/guardian. The tuition officers role at the High School is to ensure that families are properly billed tuition and fees and to ensure that payments are made in a timely manner. The Tuition Officer is a resource to parents with questions about tuition fees grants and scholarships.
The Tuition Officer reports to the School President and to the Tuition Manager in Educational Financial Services.
The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling and maintaining confidential information and exercising discretion/discernment in handling related office and school matters at all times. This role requires a high degree of initiative professionalism organization and stellar communication skills working within a Catholic environment where Catholic values define the words and actions of all.
Duties and Responsibilities
- Ensure that all students are in the Tuition Management System and they have been properly billed and have received credit for any grants scholarships or other discounts.
- Ensure that enrollment in the Tuition Management System reconciles with enrollment in the Student Information System(s).
- Assist the Schools President and financial aid committee in awarding need based grants to families who have applied for tuition assistance.
- Prepare bank deposits for tuition and fees collected at school as required by policy.
- In conjunction with the School Accountant coordinate prepare and review all necessary reports to complete tuition reconciliation.
- Respond to parent/guardians questions regarding tuition documenting responses in the Tuition Management System.
- Enforce school and system policies concerning Tuition and Fees collection.
- Follow up regularly with families who are behind in payment of tuition in an effort to collect the funds due the School.
- Interact with School President and other school personnel regarding tuition and fees management.
- Prepare all necessary reports required during the annual audit of tuition records.
- Prepare ad hoc reports as needed.
- Duties are representative and not limited to those stated above
Qualifications:
- Must be Proficient with Excel software
- 3 5 years accounting/bookkeeping/customer service experience
- Prior experience with Accounts Receivable management a plus
This position is a full-time 12-month position
Interviews will be granted to the most qualified applicants. PA required clearances and official transcripts will be required before employment can begin.
The deadline for applications is September 5 2025
Interested parties should send a cover letter along with resume list of references and salary requirements to Mary Gillooly Director of Budget & Financial Analysis at .
In keeping with Church teachings on social justice the Archdiocese of Philadelphia is committed to a policy of equal employment opportunity. This policy governs all aspects of employment including but not limited to hiring job selection job assignment compensation discipline termination benefits and access to training.
As a religious organization the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason there may be occasions when an employees failure to adhere to the truths of the Catholic faith are a factor in employment-related the event an employee fails to adhere to or takes a position publicly that is contrary to Catholic doctrine and teachings or any policy or procedure maintained by the Archdiocese the employee may be subject to disciplinary action up to and including termination of employment.
Employment practices will not be influenced by an individuals legally protected status or any other basis as may be required by local state and/or federal law as those laws apply to the Archdiocese.
Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action up to and including termination of employment.
Required Experience:
Unclear Seniority
Employment Type
Full Time
