Executive Assistant
Executive Assistant
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Job Description
At ING we are looking for a Personal Assistant
Your role and work environment:
We are looking for a talented and enthusiasticPersonal Assistantto support our Capability Hub Lead
What are we looking for
Want to know if this job is made for you These are some of the qualities that we value the most for this role. And if the shoe fits dont hesitate to apply!
Personal Assistant
Your role and work environment
An Executive Assistant would work with tasks such as scheduling; reviewing prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
Your key responsibilities
- Actasafirstpointofcontact
- ProactivelymanageandmaintaintheagendaoftheCapability Hub Leadbyschedulingmeetingsandconferencecallsarrangingappointments and prioritizing the most sensitive matters.
- Providing general administrative assistance such as drafting email and memos and preparing communications on the executives behalf.
- Organizing meetings including scheduling sending reminders and organizing catering when necessary.
- Accurately recording minutes during meetings preparing reports filing organizing maintaining and retrieving corporate comprehensive and accurate records reports and documents.
- Collating data to prepare documents for review and presentation by the executive.
- Answering phone calls and/or emails in a polite and professional manner.
- Coordination of travel arrangements.
- Performing minor accounting duties (e.g. travel expenses liquidation expenses and credit card reconciliation).
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
- Miscellaneous support tasks.
- Ad-hoc support for major projects as and when necessary.
- Liaise with other PAs at international level to ensure commitments are met.
We are looking for:
A leader of our Orange Code culture displaying the following behaviours:
- Willing to take the initiatives and give reminders.
- Proactive efficient and able to always maintain a high degree of confidentiality.
- Attention to detail.
- Collaborative and good at building relationships.
Proven track record and technical skills:
- Bachelors Degree
- 5 years professional experience international environment experience is a plus.
- Excellent written and verbal communication skills
- Strong time management and organizational skills
- Ability to organize and coordinate multiple concurrent projects
- Ability to stay calm under pressure multitask and adapt to change
- Preferably have an experience in overseeing budget and expenses
- Strong Microsoft Office skills
- Proficient English (both spoken and written)
- Ability to work on an international environment.
- Tact and discretion
- And experience in developing internal processes and filling systems
Employment Type
Full-Time
