Corporate Secretarial Executive

Company: This role will be employed by a Third-Party Vendor and work onsite at the LaSalle Singapore office

Job Title: Corporate Secretarial Executive

Job Location: Singapore

Reporting to: Assistant General Counsel Asia Pacific

Department: Legal & Compliance

Client & Regional Overview

LaSalle Investment Management is one of the worlds leading real estate investment managers. On a global basis LaSalle manages over US$82.3 billion of assets in private and public real estate property and debt investments as of Q4 2024. LaSalles diverse client base includes public and private pension funds insurance companies governments corporations endowments and private individuals from across the globe. LaSalle sponsors a complete range of investment vehicles including separate accounts open- and closed-end funds public securities and entity-level investments. As an independent subsidiary of Jones Lang LaSalle it operates in 24 offices across 13 countries worldwide. LaSalles investment teams also draw on the intelligence and resources of our parent company giving us unique access to market opportunities and key industry leaders. LaSalle has the ambition creativity and opportunity to be a global leader in technology-driven real estate investment management and the successful candidate will have a key role in driving this transformation.

LaSalle offers specialized real estate services to meet changing client expectations and market conditions. With an established presence in and an intimate knowledge of local real estate and capital markets worldwide LaSalle creates value for clients by addressing their local regional and global needs as well as their broader business strategic operating and financial goals. LaSalle has innovative thought leadership and prides itself in a client-first mentality striving for exceptional client satisfaction through the highest level of services.

Position Overview:

We are seeking an experienced and detail-oriented Corporate Secretarial Executive to work alongside the LaSalle Legal and Compliance team. The successful candidate will be responsible for overseeing the creation maintenance and dissolution of client vehicles incorporated in Singapore and elsewhere ensuring compliance with all relevant laws and regulations.

Responsibilities:

• Working with external service providers manage the creation of new client vehicles including preparation and filing of necessary documentation.
• Maintain accurate and up-to-date corporate records for all client vehicles.
• Ensure compliance with applicable statutory requirements and internal policies.
• Coordinate with external service providers on annual filings returns and other corporate-regulatory submissions.
• Oversee the dissolution process for client vehicles when required.
• Liaise with internal stakeholders (including Investor Accounting and Finance Corporate Finance and Tax) and external corporate secretarial service providers external legal counsel custodians and regulatory bodies as needed.
• Prepare and review board resolutions minutes and other corporate documents as and when required.
• Manage corporate seals and share certificates.
• Maintain corporate records and the firms entity management system
• Stay informed about changes in relevant laws and regulations across major jurisdictions in Asia Pacific as well as Cayman Islands and British Virgin Islands.

Required Qualifications & Experience:

• Minimum 5 years of relevant work experience preferably within a multinational organization.
• Basic understanding of AML and KYC procedures of corporate service providers.
• Basic working knowledge of corporate law and governance practices.
• Proficiency in Microsoft Office suite and prior experience with Computershare GEMS (Global Entity Management) platform preferred.

Desirable Strengths and Qualities

• Excellent attention to detail and organizational skills.
• Strong communications project management and liaison skills.
• Ability to work independently and as part of a team.

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