DEPT OF TRANSPORTATION

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4594-TUCSON NORTH CONSTRUCTION
2590 S. Santa Cruz Lane
Tucson AZ 85713

Salary: $57315.96 - $67315.96

Anticipated Salary:$62315.96

Grade: 20

Closing Date: August 28 2025

Under the direction of the Engineering Superintendent or designated representative this position functions as a Construction Office Manager performing a variety of administrative andaccounting functions for a construction office unit in the area of highway project construction. The position is responsible for analysis and resolution of problems pertaining to constructioncontracts and project cost accounting; review for accuracy and completeness all assigned information; execution of policy and direction in the areas of office administration contractsprocurement of materials equipment and services as directed; construction project cost accounting; data processing; daily documentation and payment review; project final and closeout;
and other related clerical services. The position is additionally responsible for: monitoring construction project timeliness quality and compliance with established standards and contractdocuments. Maintaining required documents on all contract items including contractor pay estimates; force accounts; contractor payrolls; and individual pay items. Assisting with the work assignments of the office tech(s) as needed and directed. Coordinating and communicating with staff District interdepartmental groups and other entities as directed. Overnight travel throughout the State as needed for training and to fulfill other unit and District business.

Facilitate work unit staff partnering and project meetings to ensure meetings are scheduled appropriately proper stakeholders are included and appropriate information is discussed and disseminated as needed. Ensure appropriate accurate documentation is maintained in the construction project files. Review inspector documentation daily diaries and payments to ensure completeness timeliness and accuracy.

Examining engineering project records field notes diaries computations contract documents and other documentation to assure that methods of measurement and basis for payment are in accordance with project plans special provisions standard specifications and supplemental agreements. Assist Engineer(s) and/or Superintendent in monitoring construction budgets.

Calculate material quantities and other measurements. Review prepare and execute payment on contract documents related to line item or standard force accounts supplemental agreements and documentation for completed projects. Review verify and provide calculations test results and documentation as related to office manager processes and work assignments. Prepare administrative construction budget reports.

Review project plans specifications and special provisions for accuracy and constructability. Prepare cost estimates for supplemental agreements or otherwork items as needed. Review construction schedules and determine whether all supporting information has been obtained. Prepare review and coordinatecorrespondence with other stakeholders internal and external as directed.

Knowledge of:

• Google Workspace (Gmail Docs Sheets Slides Forms ChatCalendar and Google Drive) Adobe Acrobat and Microsoft Office (Word Excel).
• Spelling grammar and correspondence.
• Basic math.
• Methods procedures and techniques used on highwayconstruction contract administration.
• Federal and State statutes and agency Standards Policies andProcedures.

Skills in:

• Work scheduling and time management.
• Analysis and interpretation of data.
• Written and verbal communication.
• Accounting methods.
• Interpersonal relations as applied to contracts withcontractors consultants and other government employees.

Ability to:

• Provide exceptional customer service.
• Adjust and adapt to changing needs of multiple contractionsprojects.
• Prioritize work tasks.
• Independently seek out data and reference material orsources to solve problems.
• Multi-task; complete assignments to acceptable standards ofaccuracy and timeliness/meet strict deadlines.

Two years of technical work performing engineering and construction activities to include construction records maintenance and verification; or assisting in the inspection and administration of highway construction projects. Related higher education or bachelors degree will be considered for substitution of up to one year of experience.

Valid Arizona Drivers License - This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid class-appropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity please contact ADOT Human Resources Recruitment via email at or phone call at option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling option 3.

Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.