Senior Procurement & Contracts Management Professional

Notice of Change: This recruitment has been updated to continuous; first review of applications is on 8/25/25 at 4:59 PM PST.

The Senior Procurement Specialist performs a variety of procurement tasks including contract management analysis and preparation conducts research in support of strategic sourcing opportunities contributes to the development of purchasing policy and procedure spend analysis and data develops training materials and is responsible for completing various procurement tasks that require knowledge and understanding of purchasing regulations contract process and overall attention to detail.

The Senior Procurement Specialist will be responsible for administering Master Service Agreements (MSAs) and will play a key role in identifying opportunities to negotiate countywide contracts and participate in cooperative contracts. This position will regularly communicate with departments on countywide contractor-related issues and countywide supplier management. The incumbent must be a self-starter; demonstrate an understanding of administration and organizational management; communicate clearly and effectively both orally and in writing; perform all tasks with focus and attention to detail; establish and maintain cooperative working relationships; and be proficient with Enterprise Resource Planning (ERP) systems Microsoft Excel Word Outlook Teams and collaboration tools.

• Relevant certifications such as Certified Public Procurement Officer (CPPO) Certified Professional Buyer (CPPB) or Certified Purchasing Manager (CPM)
• Demonstrated ability to interpret and apply various State and Federal laws and rules regulations and guidelines pertaining to a high-volume procurement and contracting environment working within specific timelines.
• Experience as an effective trainer and facilitator
• Experience with strategic sourcing of goods and services
• Experience in database administration and management reporting and analytics
• Experience in developing and managing processes for requests for proposals (RFP) requests for quotes (RFQ) request for information (RFI) bids both formal and informal quotes as well as contract formulation compliance and administration
• Experience with an e-procurement system the Workday Enterprise Resource Planning (ERP) software or other ERP systems
• Experience managing special projects and presenting ideas to senior management
• Detail-orientated with a strong sense of personal responsibility and ownership of work product
• Excellent interpersonal skills with demonstrated ability to communicate effectively both verbally and in writing with internal and external customers and suppliers
• Demonstrated professional experience drafting board letters closed session memos or similar documents seeking approval from public agency or other governing bodies
• Familiarity with public contracting in a governmental setting with a focus on public project contracting processes

1. Supports the Procurement Team and participates in daily operations and provides training guidance and general oversight to staff.
2. Audits procurement activity for compliance; enforces County state and federal regulations laws and ordinances and recommends corrective action in cases of non-compliance.
3. Assists with establishing purchasing orders and requisition; drafts internal/external correspondence; assists with the development of solicitation processes; reviews and issues RFPs RFIs and RFQs; ensures compliance with Federal State and County Purchasing requirements US Postal Service regulations and Surplus Property requirements.
4. Serves as the Buyer for large and complex purchasing transactions; stays abreast of changes in regulations current trends product information and practices regarding professional purchasing.
5. Reviews and monitors monthly spend analysis performed by the Procurement Division and identifies strategic sourcing opportunities.
6. Serves as a primary resource for customers vendors and staff to interpret policies and procedures Federal and State procurement statutes assessing client needs and providing dispute resolution when necessary; participates in public outreach with the goal of increasing vendor participation.
7. Interprets County and departmental policies County codes state statutes and regulations governing purchasing activities and the awarding of contracts.
8. Reviews and updates procedure manuals and training materials to ensure that changes in law policy and procedure are properly reflected on the Procurement Services Division Web page and in all published materials.
9. Assists the Procurement Team with policies procedures documentation and communication for mail and surplus services across the county.
10. Ensures upholds and models sound ethical standards for purchasing staff and communicates and explains them to customers vendors and other County staff.
11. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board of Supervisors.
12. Maintains records and prepares reports and correspondence.
13. Prepares Board Letters and related supplemental paperwork in support of board reports on procurement activity and contracts for Board approval.
14. Develops and presents regular training sessions for County staff.

The knowledge skills and abilities listed below may be acquired through various types of training education and experience. A typical way to acquire the required knowledge and abilities would be:

• Bachelors degree in business administration public administration purchasing or related field AND Four (4) years of progressively responsible experience involving planning analysis coordination and evaluation in the field of procurement.

• Principles and practices of leadership motivation team building and conflict resolution.
• Standard and accepted methods of writing requests for proposals selecting consultants and negotiating contracts.
• Principles and practices of public administration and principles of organization management and staffing.
• Pertinent local state and federal laws guidelines regulations and statutes.
• Principles and practices of public finance budgeting and fiscal control.
• Principles and practices of public human resources.
• Principles and techniques to plan develop and coordinate comprehensive local government public relations communications and media relations programs.
• Standard research techniques including the use of surveys and questionnaires.
• Principles and techniques of administrative analysis including workload measurement workflow and layout work simplification and systems and procedure analysis.
• Principles and practices of local government including county administration organization programs and functions.
• Modern office procedures methods and computer equipment.
• Computer software including word processing spreadsheet presentation and database applications.
• English usage spelling punctuation and grammar.

• Read analyze evaluate and summarize written materials and statistical data including reports financial reports and budgets.
• Compose coordinate and edit a variety of educational informational and promotional materials for dissemination and use by the County other agencies news media and the general public.
• Apply the principles and practices of motivation team building and conflict resolution.
• Obtain information through interview process; successfully accomplish multiple assignments; deal firmly and courteously with the public.
• Determine effective method of research; compile data and present it in a form most likely to enhance understanding.
• Prepare reports statistical data forms questionnaires and surveys.
• Analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply pertinent local state and federal laws and regulations.
• Analyze situations quickly and objectively apply appropriate elements of decision making and determine the proper course of action.
• Effectively deal with high levels of ambiguity and possess the ability to navigate through the ambiguity.
• Exercise initiative sound independent judgment tact sensitivity and discretion and maintain confidentiality within established guidelines.
• Collaborate with various community groups in a tactful and effective manner.
• Communicate clearly and concisely both orally and in writing.
• Make effective presentations to the community and the media.
• Understand interpret explain and apply complex rules and procedures.
• Analyze systems and administrative and management practices and identify opportunities for improvement.
• Establish and maintain effective working relationships with a diverse range of individuals including but not limited to coworkers subordinate staff supervisors other managers professional agencies and the general public.

APPLICATION & SELECTION PROCESS:

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.

• Supplemental Question Ranking:Responses to the required supplemental questionnaire will be evaluated and scored. Candidates final score and rank on the eligibility list will be determined by the responses to the scored supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.