Events Manager
Events Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Themissionof Ecole Bilingue is to develop globally literate students through a rigorous bilingual French-American curriculumset in a nurturing and multicultural community. We guide our students to excel academically foster their curiosity and prepare them to become creative and innovative contributors to the world.
ECOLE BILINGUE DE LA NOUVELLE-ORLANS founded in 1998 welcome over 400 students from 18 months to 8thgrade. The school is accredited by the Agence pour lEnseignement Franais lEtranger (AEFE) and belongs to the Mission Laque Franaise (MLF) the National Association of Independent Schools (NAIS) networks of schools and is in the process of becoming a member of the Independent School Association of the Southwest (ISAS).
Overview:We are seeking a highly motivated detail-oriented Events Manager to support the schools fundraising communications and community engagement efforts. This position oversees all aspects of event productionfrom concept to follow-upensuring that each gathering reflects the schools values strengthens relationships and communicates our brand effectively. This position reports to the Director of Advancement and works closely with the communications and admissions teams. The ideal candidate is organized proactive and possesses a blend of technical creative and interpersonal skills.
Responsibilities:
Fundraising & Donor Support
Assist with the execution of all fundraising campaigns and associated special events.
Support advancement events by creating comprehensive run-of-show documents attracting volunteers managing vendor relationships and other tasks associated with event planning.
Prepare donor acknowledgment letters mailing lists and reports.
Manage and maintain accurate donor records in Veracross ensuring timely updates and data integrity.
Support donor stewardship activities and event follow-up communications.
Marketing & Communications
Collaborate on the creation of promotional materials for fundraising campaigns and events.
Design visually compelling graphics for invitations social media and other media needs.
Contribute to fundraising email campaigns.
Capture and organize photos and videos for marketing and fundraising use.
Events & Community Engagement
Lead the planning logistics and execution of school events including but not limited to: fundraising galas such as Soire Fte Franaise donor stewardship events open houses prospective family receptions and community celebrations.
Develop and manage event budgets ensuring cost-effectiveness.
Coordinate with vendors caterers entertainers rental companies and volunteers.
Manage event timelines and ensure all milestones are met.
Oversee day-of event operations including set-up run-of-show troubleshooting and breakdown.
Provide logistical and administrative support for all advancement and community events including parent socials donor receptions open houses and the annual gala.
Assist with volunteer coordination RSVPs registration and event set-up and breakdown.
Support communications related to fundraising events including outreach emails signage and printed materials.
Alumni Outreach & Program Development
Take a lead role in developing and launching a comprehensive alumni outreach strategy.
Build and maintain an accurate alumni database using Veracross.
Create engaging content and communications to strengthen relationships with alumni and encourage their involvement in school life.
Organize alumni-focused initiatives such as reunions networking events and giving opportunities.
Help establish and grow the schools alumni program with a long-term goal of building a vibrant and connected alumni network.
Data & Reporting
Perform accurate data entry and database management in Veracross and other systems.
Track campaign performance event attendance and communication metrics.
Generate advancement reports and assist with donor prospect research.
Experience/Skills Required
BA Required
Three or more years of relevant work experience in the following:
Marketing
Communication
Graphic Design
Digital Production
Skills and Attributes
Project Management: Ability to manage multiple events and timelines simultaneously with strong organizational and prioritization skills.
Communication: Impeccable written (writing sample will be requested) and verbal communication skills; ability to engage diverse audiences with warmth and professionalism.
Collaboration: Team-oriented with a proven track record of working cross-departmentally.
Creativity & Problem-Solving: Ability to create memorable experiences and troubleshoot effectively under pressure.
Budget Management: Competence in creating tracking and reconciling event budgets.
Tech Savvy: Proficiency with Google Workspace graphic design software (e.g. Canva) event management software (e.g. One Cause) and CRM databases (e.g. Veracross).
Attention to Detail: Meticulous in event logistics data entry and follow-up.Ability to represent Ecole Bilingue in a positive and professional manner at all times including school-related and public meetings and functions
Preferred Skills
Experience working in a school environment or with parent/volunteer groups.
Graphic design skills or familiarity with tools like Canva Adobe InDesign or Photoshop.
Knowledge of social media platforms and digital marketing for event promotion.
Work Environment & Physical Requirements
Flexibility to work evenings and weekends for events.
Ability to lift and move up to 25 pounds for event set-up.
Comfort with working both in an office setting and outdoors during events.
Salary and Benefits:
Salary is commensurate with experience
Benefits include health insurance 401k tuition remission paid school holidays paid vacation
Required Information for Candidates:
Resume (1 to 2 pages maximum)
Letter of interest (1 to 2 pages maximum)
Recommendation letters (2 minimum)
Applications must be sent to(please indicate Events Manager in the subject line)
Letters of recommendation may be written in French or English.
Deadline for receipt of applications: September 15 2025
Ecole Bilingue is an equal opportunities employer and does not and shall not discriminate on the basis of race color religion gender age or national origin in any of its activities or operations.
Required Experience:
Manager
Employment Type
Temp
