Clerk - Office of Other Languages/228 Day
Clerk - Office of Other Languages/228 Day
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Job Description
Reports To: Instructional Officers for ESL and Bilingual Programs
Duty Days: 228 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS02
Qualifications:
College hours high school diploma or GED
Proficient typing computer skills and file maintenance skills
Experience with Microsoft Office: Word Excel and PowerPoint
Experience with Outlook Calendar
Excellent organization communication and interpersonal skills
Two years general office experience or equivalent
General knowledge of office equipment
Spanish proficient preferred but not required
Major Duties and Responsibilities:
- Prepare correspondence reports and agendas for the Office of Other Languages.
- Set up and schedule professional development sessions: locate sites set up sessions prepare sign-in folder compile presenter/participant materials give credit for attendance and ensure subs are paid in a timely manner.
- Type and format curriculum documents for the Office of Other Languages.
- Write up requisitions for materials for the Office of Other Languages.
- Verify when orders are received and communicate status of orders to grant finance.
- Ship orders to campuses.
- Answer the phone and either respond to or direct questions appropriately.
- Assist in preparing Katy Summer Academic Term information packets for campus contacts.
- Maintain paper and electronic filing system for staff.
- Register staff for conferences and workshops.
- Coordinate communication with departmental personnel.
- Greet and assist visitors and district personnel.
- Receive process and distribute mail.
- Support the Director of Other Languages in areas as needed.
- Other duties as assigned.
Equipment Used:
Personal computer printer copier calculator and fax machine
Working Conditions:
Maintain emotional control under stress; work with frequent interruptions; repetitive hand motions; moderate lifting and carrying; occasional district wide travel; occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
