Facilities Coordinator
Facilities Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Providing on-site administrative support to clients with a focus on soft services. The requirements are as follows:
What this job involves
Security management
To manage onsite security guard service including security guard performance within work scope training tracking records review emergency Response regular inspection.
Cleaning management
Cooperate with vendor to deliver high quality cleaning service
100% Following client cleaning SOP
Training plan execution and records restore
Site regular inspection and define improvement plan
GMP related compliance adherence
Vendor KPI management and improvement
Office equipment & environment management
Assist client to ensure all office equipment including photocopiers fax machines paper shedders etc. are in good working order and consumables are replenish timely
Assist client to ensure a good office environment including arranging office ad-hoc repair monitoring landscaping service and cleaning service
Customer Service / Client Relationships
To arrange office soft service.
To handle confidential document destruction and document archiving.
Keep good communication with clients.
Coordinate and support Global Souring in related purchasing & services.
Ensured Key Operations Procedures are followed to ensure service standards are maintained.
Assist for the safe keeping confidential document such as bank license and related documents.
Vendor Management
Assist in the management of contractors on site ensuring they perform to the required standards
Understand the Service Level Agreement of Janitorial Services and review it in need
Daily inspection per request
Direct the vender to compliance the procedures SOW and SLA
Have a meeting with vender leader/manager monthly
Review the vender performance quarterly
Periodical report to clients
Payment/ billing management
Assist to receive and verify the monthly statement. Allocate the expenses and prepare reports to client.
To prepare monthly billing for client review and approval.
To review vendors billing and get line manager approval.
Issue vendors PO GR Invoice statement to financial team
Keep good communication with landlord and have the monthly meeting with landlord
To assist client / FM to do report work including monthly report and KPI review etc.
Assist client to do restacking or relocation of staff
Any other duties assigned by the client
Requirement:
1 Bachelors degree or above
2 CET-4 certificate
3 Proficient in using office software
4 No restriction on gender
5 More than 3 years of working experience in foreign enterprises
Location:
On-site ChongqingJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
