Facilities Coordinator
Facilities Coordinator
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Job Description
About the Role
Were looking for a proactive detail-oriented and people-first Facilities Coordinator to join our London HubSpot office. This role is pivotal in creating an engaging smooth-running office experience for our employees visitors and event guests. Youll be the go-to person for daily operations facilities coordination and the heartbeat behind our vibrant office.
Key Responsibilities
Facilities & Office Operations
- Ensure the day-to-day running of the office is efficient welcoming and aligned with HubSpots standards
- Liaise with building management and external vendors to manage cleaning maintenance and safety compliance
- Support our Physical security team reporting breaches managing access control and safety & welfare
- Monitor and manage office supplies equipment and inventory
- Coordinate desk assignments and meeting room readiness
- Ensure health & safety practices are followed and documented
- Oversee incoming and outgoing mail courier services and deliveries
- Maintain a clean organized and productive work environment
Workplace Experience
- Be the first point of contact for employees new hires and visitors
- Welcome guests and create a seamless visitor experience
- Assist with onboarding logistics for new team members (desk setup access badges welcome kits etc.)
- Support internal communications for office updates policies and event announcements
- Champion our office culture by contributing to a fun inclusive and collaborative environment
Event Support
- Provide operational support for internal and external events held in the office including infrequent evening / Weekend events
- Set up event spaces manage catering and AV needs and provide on-site coordination
- Collaborate with Events Marketing and People Ops teams to ensure successful execution
- Help with post-event breakdown and follow-up as needed
What Were Looking For
- 2 years in office coordination facilities or workplace experience roles
- Strong organizational and multitasking skills with great attention to detail
- A confident communicator and enthusiastic problem-solver
- Comfortable working both independently and collaboratively
- Willingness to occasionally work flexible hours to support events
- Experience using tools like Google Workspace Slack and basic AV equipment is a plus
- A people-first mindset and love for building great workplace experiences
What Youll Get
- The chance to be part of a fast-paced mission-driven company
- A fun supportive office environment in the heart of London
- Opportunities to grow and shape your career in a global company
- Competitive salary and benefits package
- Flexible working culture and generous time off policy
We know the confidence gapand impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.
If you need accommodations or assistance due to a disability please reach out to us using this form.
At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpots Career Diversitypagehere.
India Applicants: link to HubSpot Indias equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments: Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow.
Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world.
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By submitting your application you agree that HubSpot may collect your personal data for recruiting global organization planning and related purposes. Refer to HubSpots Recruiting Privacy Notice for details on data processing and your rights.
Required Experience:
IC
Employment Type
Full Time
