Executive assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About this role
As an Executive Assistant to our CEO May Habib youll provide comprehensive and proactive support from our London office. Youll be a crucial partner to the CEO ensuring her time is optimized and her schedule is managed with precision and foresight. This role requires a deep understanding of the CEOs priorities and the ability to act as a seamless extension of her facilitating effective communication and collaboration across a globally distributed team.
You will work in close partnership with the U.S. based Office of the CEO team acting as the key logistical and scheduling point of contact during the CEOs time in London and ensuring smooth handovers for her frequent travel to the United States. Your role is pivotal in maintaining momentum and providing consistent high-level support across time zones.
This is a hybrid role based in London. You must be able to commute to our London office when required.
Your responsibilities
Complex calendar management: manage the CEOs dynamic schedule across the EMEA region understanding key priorities to strategically organize meetings and commitments
International & domestic travel: book and plan all logistics for the CEOs EMEA based travel including flights hotels ground transportation
Daily agenda & briefings: ensure the CEOs daily agenda is updated and includes comprehensive prep sheets and background information for all EMEA based external meetings
Event & conference support: provide on-site support at in-person events and conferences across EMEA ensuring seamless logistical execution
Inbox management & correspondence triage the CEOs inbox and prioritize messages and draft emails on the CEOs behalf to ensure timely professional and aligned responses
Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the CEOs schedule and regional priorities
Personal support: provide personal support for the CEO including managing personal appointments travel and errands ensuring seamless coordination between professional and personal commitments
Miscellaneous admin support: additional administrative support as needed by the CEO and the Office of the CEO
Is this you
You have 5 years of experience as an administrative professional supporting a C-level executive preferably a CEO or founder in a fast-paced high-growth technology company
You are located in London and able to work in a hybrid model coming into our London office as needed
You have proven experience with heavy calendar management and booking complex international travel
You are highly proficient in Google Workspace and can quickly master new tools like Notion and Asana
You possess exceptional organizational and time management skills with an ability to prioritize effectively among competing demands
You are known for your meticulous attention to detail and accuracy
You have direct experience managing logistics for CEO/founder media and event appearances
You are an outstanding communicator with experience coordinating effectively with globally-distributed teams
Benefits & perks (UK full-time employees):
Generous PTO plus company holidays
Comprehensive medical and dental insurance
Paid parental leave for all parents (12 weeks)
Fertility and family planning support
Early-detection cancer testing through Galleri
Competitive pension scheme and company contribution
Annual work-life stipends for:
Home office setup cell phone internet
Wellness stipend for gym massage/chiropractor personal training etc.
Learning and development stipend
Company-wide off-sites and team off-sites
Competitive compensation and company stock options
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
