Administrative Assistant III - RISE Grant

Administrative Assistant 3

We have an opening for an Administrative Assistant 3 - RISE Program on our Chattanooga State campus!

** This is a grant-funded position **

Our Purpose- We support and empower everyone in our community to learn without limits.

Our Values:
- We cultivate a welcome and caring environment.
- We care about the well-being of each other.
- We instill trust through integrity and transparency.

Our Mission- We are Chattanooga State a dedicated team that delivers accessible innovative learning opportunities that surpass expectations. Together we enrich the lives of students and their families; develop a talented workforce; and partner with our community to lead boldly into the future.

POSITION SUMMARY

Chattanooga State Community College seeks a dynamic and mission-driven professional to serve as the Administrative Assistant 3 as the primary support staff for the Rural Initiatives for Student Excellence in Healthcare Pathways (RISE) grant funded by the Tennessee Higher Education Commission (THEC). This full-time grant-funded role provides strategic operational and student-centered support to expand healthcare education pathways for rural and underserved populations across the Colleges service area. The coordinator will report directly to the Dean of Nursing & Allied Health and play a vital role in connecting high school students faculty and community stakeholders to healthcare education and career pathways.

ESSENTIAL FUNCTIONS

Holistic Student Support

• Assists NAH and RISE Program Coordinator in obtaining support and resources for students as needed
• Creates partnerships with key internal and external partners to assist the College in meeting grant program outcomes
• Performs general clerical duties such as typing copying filing answering telephone taking messages routing calls greeting visitors providing appropriate information
• Promotes supports and participates in student recruitment and retention efforts

Fiscal Stewardship

• Supports the responsible fiscal stewardship of the funds allocated to the Nursing and Allied Health Division- THEC RISE Grant.
• Prepares financial reports related to THEC grant (e.g. grant contracts for additional pay etc.)
• Establishes and maintains filing system of various records (e.g. financial statistical personnel records etc.)
• Maintains supplies and equipment including various forms service contracts office supplies etc.

Organizational Culture and Inclusive Practices

• Provides support in the Nursing & Allied Health Division that aligns with the Colleges values
• Supports the NAH dean and RISE Grant Program Coordinator in the continuous review of the Nursing and Allied Health Division work in an effort to promote excellence
• Maintains an office environment that is open inviting and professional; takes initiative and seeks advice on process improvement

Teaching Excellence and Program Innovation

• Provides routine and complex administrative clerical support including researching compiling and reconciling information for various grant reports
• Summarizes documents for supervisor/department staff
• Coordinates events travel arrangements appointment schedules for community events and projects related to THEC RISE Grant
• Performs other job-related duties as assigned

KNOWLEDGE SKILLS AND ABILITIES

• Ability to present information clearly and concisely with excellent oral written and interpersonal communication skills
• Ability to work collaboratively and to make decisions both independently and as part of a team
• Ability to adapt to changing circumstances
• Knowledge of modern office practices procedures and equipment
• Skilled at attention to detail
• Ability to manage time well to organize and manage multiple office functions to prioritize multiple tasks and projects to meet deadlines
• Ability to operate standard office equipment (computer multi-line telephone printer/copier/scanner fax machine)
• Ability to maintain confidentiality

POSITION QUALIFICATIONS:

• High School Diploma or GED
• Work experience: Three years secretarial experience

Preferred Qualifications:

• Associates Degree
• Experience in higher education setting

Salary Range: $37141 - $43641

Application review will begin 15 days after posting.