Administrative Assistant III, Creative Advertising
Administrative Assistant III, Creative Advertising
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are seeking an Administrative Assistant to support the SVP in Creative Advertising within Sony Pictures Entertainment. Interest in Creative Advertising with 2-5 years of administrative assistant experience is a must.
Responsibilities
Manages executives calendar schedules conference rooms and coordinates meeting requests and appointments
Prepare for meetings which includes conference room prep agendas notices resolutions and distribution of pertinent documents
Tracks and organizes all team assets print A/V materials finishes etc.
Accurately tracks and maintains budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title
Organize binders folders and collecting current documents to facilitate the flow of information between departments and key stakeholders (electronic and hard copy)
Prepares files and materials for territory review and feedback
Screens and responds to incoming calls and correspondence
Contribute to creative brainstorming sessions
Performs administrative duties such as updating databases lists filing processing mail copying etc.
Working with the larger team to keep on top of deadlines and asset delivery
Facilitating/prioritizing action items and tasks for executive
Processing expense reports and travel arrangements for the team
Miscellaneous duties as
Qualifications:
Minimum 2 years of experience in an executive assistant capacity experience in supporting a Senior level Executive is preferred
Entertainment or corporate experience preferred
Ability to be flexible frequent overtime likely required and work well in an environment where needs and priorities are subject to much revision
Excellent computer skills specifically Word Excel Outlook. Working knowledge of PowerPoint Keynote audio video and image files.
Excellent communication skills written and oral
Demonstrates high problem-solving skills and be able to proactively troubleshoot
To perform efficiently accuracy and attention to detail
Must have personability interacting with internal and external executives as well as high-profile filmmakers and talent
Must be able to work independently and multi-task with ease
Must be able to work well under pressure and with tight deadlines
Identify work priorities and requirements up-front and make timely decisions
Demonstrates the ability to work with all levels of management.
Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
Must be able to exercise initiative professionalism and confidentiality
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
To request an accommodation for purposes of participating in the hiring process you may contact us at
Employment Type
Full-Time
