Administrative Officer
Administrative Officer
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Job Description
JOB DESCRIPTION
At Levi Strauss & Co. we believe that a welcoming well-run office reflects the strength of our brand. We are seeking a proactive and professional Office Administrator to be the face of our workplaceensuring an exceptional environment for employees and guests alike.
This role plays a critical part in creating a seamless safe and supportive office experience. From managing daily operations and coordinating vendors to supporting internal events and onboarding you will be a key contributor to our positive and productive work culture.
Key Responsibilities
Guest & Visitor Experience
- Act as a brand ambassador by offering a warm and professional welcome to all visitors and staff.
- Oversee guest registration and promptly notify relevant team members of visitor arrivals.
- Coordinate access card issuance for overseas visitors and ensure timely return post-visit.
Office Operations & Maintenance
- Maintain a clean safe and well-functioning office environment.
- Monitor and manage service vendors (e.g. cleaning plants) to ensure consistent quality.
- Enforce security procedures including visitor logging and adherence to safety protocols.
- Report maintenance issues and ensure timely repair or replacement of office equipment and furniture.
- Conduct regular safety checks such as verifying fire extinguishers and support office-wide drills and safety communications.
Mail & Deliveries Management
- Coordinate outbound shipments including documentation (e.g. proforma invoices cost centers) and timely dispatch. Provide tracking information and ensure delivery efficiency.
Administrative & Event Support
- Prepare access cards nameplates and workspace setups for new hires.
- Coordinate access termination for offboarding employees.
- Assist with vendor permit applications as required by building management.
- Support purchase order creation and invoice review as requested by the Manager.
- Assist in the setup and logistics for office events and meetings (e.g. Town Halls).
- Office Events & Activities - assist in planning and coordinating internal office activities celebrations and employee engagement programs etc.
- Other tasks as assigned.
Requirements
- Proven experience in office administration or facility management.
- Strong interpersonal and communication skills; a welcoming and helpful demeanor.
- Highly organized with excellent attention to detail.
- Ability to manage multiple tasks and deadlines efficiently.
- Familiarity with basic procurement and vendor coordination processes is a plus.
- Proficient in Microsoft Office and general administrative tools.
LOCATION
Bangkok ThailandFULL TIME/PART TIME
Full timeCurrent LS&Co Employees apply via your Workday account.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
