Academic Resource Specialist
Academic Resource Specialist
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$ 22 - 30
1 Vacancy
Job Description
The primary role of the Academic Resource Specialist is to provide comprehensive administrative support for the academic operations of Immaculate Conception Seminary School of Theology. This includes managing course scheduling coordinating with faculty and administration to ensure academic compliance and serving as a liaison with the University Registrar. Additionally the role supports faculty and student services overseeing assessment processes and facilitating faculty sabbatical and promotion procedures. The The Specialist assists the Administrator for Budget and Financial Operations in Academic Billing and Financial Operations and provides reception desk coverage once weekly. The position also contributes to institutional communications public relations and strategic planning efforts related to academic programs and faculty affairs.
Duties and Responsibilities:
Administrative Support for Academic Scheduling and Curriculum Coordination
Maintains a thorough understanding of Immaculate Conception Seminary School of Theologys (ICSSTs) academic cycle and the Program of Priestly Formation.
Collaborate with Associate Deans to ensure adequate course offerings/scheduling needs. Will also schedule meetings as needed.
Works closely with the University Registrars Office faculty and students and distributes finalized schedules to the Seminary community.
Academic Administration and Faculty Support
Maintains and updates the ICSST SharePoint site.
Advises faculty on needs for students; course adjustments grade reporting troubleshooting scheduling meetings meeting preparation and follow-ups.
Coordinates classroom assignments special accommodations and media services to support academic needs.
Assists the Associate Deans in communicating with off-campus formators to facilitate the completion of formation internship agreements and evaluation forms.
Manages electronic files faculty records
Provides orientation to new and adjunct faculty
Serves as a liaison to the Office of Disability Support Services
Supervises Work-Study students assigned to the Academic Offices.
Assists with ensuring accurate and efficient submission of University reports such as Targets.
Reception Desk Responsibilities
Provides front desk coverage greeting guests answering main Seminary phone and sorting daily mail.
Academic Billing and Financial Operations Support:
Tuition Management Support
Stipend requests I-9 forms Independent Contractor forms
Accounts Payable inquiries
Back-up support as needed for Budget and Financial Operations Administrator
Adjunct Faculty Compensation (FLAC) Support
Ensures accurate and timely processing of payments and attends needed meetings on FLAC
Addresses inquiries from adjunct faculty regarding compensation payment timelines and related matters.
Academic Communications and Reporting Support
Assists administration and faculty with updating the Academic Handbook course catalogue grant writing and editing as needed.
Prepares and distributes academic reports including faculty publications.
Collaborates with Public Relations and Marketing to ensure accuracy of ICSSTs webpage
Assessment reporting (ICSST assessments meetings minutes materials) and ATS reporting assistance
Required Qualifications:
Bachelors degree Required in a field such as Business Education Theology or Communications.
3-5 years of related experience
Some knowledge of a Seminary environment and mission along with an understanding of the Archdiocese of Newark or NJ dioceses and the formation of seminarians.
Support of the Catholic Mission of Immaculate Conception Seminary School of Theology and Seton Hall University.
Desired Qualifications:
Administrative Work in a Church (Chancery or Parish) or University setting preferred.
Licenses and Certificates:
N/A
Salary Range:
$22.07 - $30.35
Exempt/Nonexempt:Nonexempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Please give the name and contact information of two references.
Benefits Information:
Full Time Benefits
Life today is complex. Thats why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.
These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical prescription and vision insurance dental insurance and life insurance and retirement plan. More information is available at Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
