Admin & Bookkeeping Specialist-
Admin & Bookkeeping Specialist-
Posted on :
23-08-2025
Employer Active
1 Vacancy
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Job Description
Open to candidates inLatin America (LATAM)South Africa (SA) and thePhilippines (PH)
Job title: Operations Associate (Bookkeeping and EA Experience)
Location: Remote
Timezone: Must be available to work in Brazil Standard Time (BRT) Full-time
Compensation: 1200 USD/month
Start Date: ASAP (with onboarding provided)
About the company:
The company is like NomadList meets Google Place meets Instagram and Meetup.
About the role:
Were looking for a versatile detail-obsessed operator to support our founder and team across two critical functions:
Duties and responsibilities:
Bookkeeper
Job title: Operations Associate (Bookkeeping and EA Experience)
Location: Remote
Timezone: Must be available to work in Brazil Standard Time (BRT) Full-time
Compensation: 1200 USD/month
Start Date: ASAP (with onboarding provided)
About the company:
The company is like NomadList meets Google Place meets Instagram and Meetup.
About the role:
Were looking for a versatile detail-obsessed operator to support our founder and team across two critical functions:
- Bookkeeping
- Executive Assistance
This is a rare hybrid role at the intersection of operations and executive support. Youll be the glue in a high-output startup team working directly with the founder while collaborating with product engineering and operations to drive excellence across the board.
Duties and responsibilities:
Bookkeeper
Key Responsibilities:
- Reconcile accounts and prepare monthly financials
- Track recurring SaaS subscriptions & one-off expenses
- Deliver clean P&Ls and transaction reports monthly
- Coordinate with CPA for tax filings
- Monitor runway and flag anomalies
Executive Assistant
Key Responsibilities:
- Manage calendars and schedules
- Coordinate events meetings and bookings
- Handle travel logistics (flights Airbnbs visas coworking)
- Prepare briefing docs or meeting summaries
- Document and maintain key operational processes
Tool Stack
Bookkeeping:
- QuickBooks / Xero Google Sheets Revolut Wise BTC Wallets
Executive Assistant:
- Google Workspace Apple/Google Calendar Airbnb Skyscanner Expedia Slack
Ideal Candidate Traits
- Detail-obsessed: Notices the 1% others miss
- Process-driven: Thrives in repeatable workflows
- Low ego high output: Willing to do unglamorous but essential work
- Proactive communicator: Flags issues early seeks clarity
- Mission-aligned: Cares about travel sovereignty health and culture
- Startup-seasoned: Comfortable with speed ambiguity and high expectation
- English fluency: Excellent written and verbal English for internal team communication
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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