Documentation Specialist
Documentation Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Responsible for managing maintaining and optimizing an organizations documentation processes. Their role involves creating organizing and updating documents like policies procedures and manuals ensuring they are accurate accessible and compliant with relevant regulations. Work in various industries including healthcare IT and manufacturing and their duties can vary based on the specific needs of the organization
Key Responsibilities:
1. Document Creation and Maintenance:
a. This includes writing editing and formatting various types of documents such as technical manuals user guides and standard operating procedures (SOPs)
2. Document Organization and Storage:
a. Specialists ensure documents are properly stored and easily retrievable often using document management systems or other storage solutions.
3. Compliance and Quality Assurance:
a. They ensure documents adhere to relevant regulations standards and internal guidelines particularly important in highly regulated industries.
4. Training and Support:
a. They may provide training and support to other employees on documentation policies and procedures.
5. Document Control
a. They oversee document control procedures ensuring accuracy consistency and proper version control.
1. Strong Writing and Editing Skills:
a. Creating clear concise and accurate documentation.
2. Organizational Skills:
a. Managing large volumes of documents and maintaining a well-organized system.
3. Attention to Detail:
a. Necessary for ensuring accuracy and compliance with standards.
4. Proficiency with Document Management Systems:
a. Requires familiarity with specific software and systems for document storage and retrieval.
5. Knowledge of Relevant Regulations and Standards:
a. Knowledge of specific regulations and standards preferable
6. Communication and Interpersonal Skills:
a. Effective communication is needed for interacting with various departments and stakeholders.
Software:
1. Microsoft Suite
2. Familiar with BOX administrative controls
3. Familiar with Omega PIMS system usage a plus
Required Experience:
Unclear Seniority
Employment Type
Contract
