Coordinator, Vandiver Center for Career Development

SUMMARY: Queens University of Charlotte seeks a coordinator to support a university-wide career development office. Reporting to the Executive Director of Vandiver Center for Career Development (VCCD) the coordinator will provide administrative support to the career office. This role will support programming internal and external communications operations events and customer service efforts. The coordinator will serve as a frontline point of contact for both internal and external audiences. This is a full-time benefits eligible position that works 37.5 hours per week.

This position is not exempt from provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities

• Provide exceptional customer service to students employers alumni faculty staff and other audiences through a variety of communication modes including but not limited to email in-person social media and phone.
• Provide administrative support to the general office employer relations program and internship/career development programs. Examples of work may include directing students to resources answering inquiries about career programming and providing internship program information.
• Execute logistics for events and programming including but not limited to budget catering room reservations and space set-up submitting events to campus and internal calendars guest parking and day of activities.
• Oversee and support online job board activities to ensure the platform is operating smoothly including approving employers and managing student documents.
• Support first destination data collections process by conducting research on graduate outcomes and providing marketing support.
• Oversee and manage a career closet for students in need of professional attire.
• Manage payments and invoices. Work with the Executive Director on budgeting.
• Assist with internal marketing efforts including but not limited to the regular execution of career flash email communications internal programming announcements and flier/poster creation.
• Create content for and manage an official university career office social media account focused on increasing awareness of the career offices programing and opportunities to prospective students students alumni and employers.
• Train supervise and support student workers.

Non-EssentialDuties:

Experience Knowledge & Skills Required

• 1-2 years of experience in an office setting. Higher education and/or customer service experience preferred.
• Experience supporting a team in an administrative capacity.
• Basic knowledge of social media and communications tactics. Flier/poster creation experience a plus.
• Excellent interpersonal oral and written communication skills.
• Proven ability to work across departments quickly establishing rapport with academic and administrative personnel.
• Strong computer skills including Microsoft Office. Experience with digital job board platforms a plus.
• Ability to work with feedback systems and both qualitative and quantitative data.
• Ability to work well individually and in team settings.
• Skills in event planning and program management.
• Ability to interact well with students faculty parents staff administrators and other audiences.
• Ability to exercise sound judgment in unusual/new situations.
• Ability to work with a diverse population.
• Exceptional organizational skills and the ability to multitask efficiently.
• Bachelors degree or equivalent combination of education and experience.

Application Process

Does this sound like a good fit Click on the green Im interested button and submit:

1. A cover letter addressing the position qualifications and experience
2. Current rsum
3. Salary requirements
4. Contact information for three professional references.

Applications received by September 5 2025 will receive first consideration. Queens will continue to accept applications until the position is filled.

About Queens University of Charlotte

Located in the heart of the nations second fastest growing metropolitan area Queens University of Charlotte leverages the citys diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry non-profit and community organization sectors.

Because of our history of innovation and our legacy of strong leadership Queens is positioned to be among the new forerunners of American higher education.This is a defining moment for Queens. While other institutions are focused on sustaining and surviving we are thinking much bigger.

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.

By 2030 Queens aspires to become the leading private national university of Charlottewith deep meaningful and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the worlds most pressing challenges and biggest areas of opportunity; a fully connected integrated and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity equity and inclusion that begins on campus and radiates throughout the community.

Queens University of Charlotteaims to be a leading comprehensive university distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus wherediversity equity and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity promote global understanding encourage ethical living and prepare individuals for purposeful and fulfilling lives. To this end the University recruits talented faculty staff and students from across the United States and around the world. Queens encourages applications from women people of color people with disabilities and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live learn and work.

Queens works to provide an accessible living learning and working environment for current and prospective faculty staff and students and visitors to our campus. If there are accommodationswe can provide to make your application process more accessible please contact the Director of Human Resources ( ). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process.

Benefits

Queens offers comprehensive benefits to eligible employees including: medical dental and vision insurance domestic partner benefits a 403b retirement plan with two options (pre-tax or post-tax (Roth) contributions) with a generous match vacation and generous paid holidays tuition remission and tuition exchange Queens-paid life insurance supplemental life insurance dependent life insurance accidental death and dismemberment insurance disability insurance flexible spending accounts (medical dependent care Health Savings Account) sick leave and long-term disability leave paid parental leave FMLA leave when eligible reduced cost meals at Morrison Dining Hall employee assistance program (EAP) free access to the Levine Center wellness addition employees may choose benefits such as pet insurance critical care insurance and legal assistance.