HR Administrative Assistant Bilingual Preferred

At HR Wise LLC our purpose is to save our clients time and money. Integrating technology into small business payroll and HR services is our specialty. We strive to help small businesses increase revenue and save time when it comes to payroll HR bookkeeping and much more. We are a proud Equal Opportunity Employer and have created a wonderful work environment for our employees. ITS THAT SIMPLE!

At HR Wise LLC we maintain a high standard of excellence for clients and employees. We are a firm believer that you can have fun at work and still perform at high levels.

The HR Administrative Assistant provides essential office and HR support to HR Wise LLC and its clients. This role is responsible for managing day-to-day administrative operations coordinating schedules answering calls and emails maintaining employee records and managing HR databases. The position also supports client employee onboarding oversees pre-employment screenings assists with recruitment and candidate communications audits onboarding entries and client billings and helps implement HR initiatives and projects. The ideal candidate is highly organized detail-oriented able to handle multiple administrative and HR tasks efficiently in a fast-paced office environment and bilingual in English and Spanish.

Work Schedule:

• The office hours are 8am to 5pm Monday thru Friday however this is a full-time hourly position and schedule will vary based on business needs.
• Requests to be scheduled off for a specific day require a 2-week advanced notification through our timekeeping system and approval by immediate Supervisor.
• Fulltime flexible availability to accommodate a 40-hour work week is required.

Responsibilities:

• Assist with daily HR operations and administrative tasks in both English and Spanish.
• Answer HR Wise LLC phone calls and respond to inquiries.
• Schedule coordinate and conduct onboarding for both HR Wise LLC employees and client employees.
• Assist with recruitment efforts as needed including screening candidates scheduling interviews and coordinating candidate communications.
• Order and oversee pre-employment screenings including background checks drug testing and related pre-hire requirements.
• Audit onboarding data entries and client billings to ensure accuracy and compliance.
• Own and conduct regular audits of HR Inbox emails delegating and completing tasks accordingly.
• Maintain and update employee records and HR databases.
• Enter data for new hire onboardings across HRIS systems benefits platforms 401(k) platforms and other relevant systems.
• Perform employee file audits to ensure accuracy and compliance.
• Assist in the setup and onboarding of new HR Wise LLC clients.
• Coordinate employee onboarding and offboarding processes for clients and internal staff.
• Schedule meetings interviews and HR events.
• Respond to employee queries regarding HR-related issues.
• Support the HR team in implementing and monitoring HR initiatives and programs.
• Own monitor and maintain Financial Cents projects and templates.
• Manage the HR departments calendar including scheduling and organizing internal and external appointments.
• Provide general administrative support to the HR team and other departments as needed.

Required Skills/Abilities:

• Self-starter
• High level of humility and integrity
• Provides exceptional customer service
• Exceptional attention to detail and data accuracy
• Excellent follow-up skills and strong work ethics
• Familiarity with HRIS ATS and resume databases.
• Ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Word Excel Outlook).

Education and Experience:

• High school diploma or equivalent; Associates or Bachelors degree in Human Resources Business Administration or related field preferred.
• SHRM Certification is a plus.
• Proven experience as an HR assistant recruiter or relevant HR administrative position preferred.

Physical Requirements:

• Ability to move throughout all areas of the workspace
• Stand and/or sit continuously and perform job functions for a full shift with meal break
• Ability to use a PC or laptop for an extended period of time
• Prolonged periods of sitting at a desk and using standard computer/office equipment
• Physically able to stand bend stoop kneel reach twist lift push pull climb balance and crouch with reasonable accommodations

Performance Standards:

• Responsible for wearing professional clothes according to company dress code and well-groomed at all times even when working remotely
• Comply with performance criteria discipline and procedures contained in the Employee Handbook and Employment Package Company Policies and Procedures Code of Conduct and Ethics and Safety policies confidentiality agreement and other company standards
• Must meet a satisfactory job performance
• Must be able to perform the job responsibilities with or without reasonable accommodation