Grade V Administrator - One Year Fixed Term contract - 35 hpw - Ref C067
Grade V Administrator - One Year Fixed Term contract - 35 hpw - Ref C067
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Job Description
CoAction West Cork provides quality services to support children and adults with an intellectual disability and children with is achieved by helping each service user reach their full potential working in partnership with their families and carers within the community.
Administrator Grade V
One Year Fixed Term Contract 35 hpw
Monday to Friday 9.00 am to 4.30 pm
Location - Dunmanway
For full position details and job description or for details on submitting an application please visit our website or you can email .
Closing date for receipt of applications:
Friday 19th September 2025
Purpose of the post:
The Administrator will be responsible for a variety of tasks. Duties include but are not limited to the following:
Responsibilities
Contractor Management: Maintaining databases of contractors managing contracts and coordinating maintenance schedules.
Ticket Management: Handling facilities-related tickets and managing the facilities inbox.
Data Management and Reporting: Analysing data generating reports and maintaining records related to facilities management.
Purchase Orders and Invoices: Processing purchase orders and invoices and assisting with budget management.
Document Control: Maintaining and updating facility-related documents policies and procedures.
Project and Event Support: Assisting with the planning and execution of various facility-related projects and events.
Communication and Coordination: Communicating with various stakeholders including staff contractors and vendors to ensure smooth operations.
Maintenance Coordination: Scheduling maintenance works advising the Facilities Manager on issues and timely completion of tasks.
Monitoring system performance and troubleshooting issues.
General Administrative Support: Order supplies compile monthly reports as required.
Record Keeping: Maintain accurate records of maintenance activities including work orders inventory and compliance with safety regulations.
Commitment to a Quality Service
Demonstrates the ability to plan and organise own workload in an effective and methodical manner.
Delivers within timescales and to a quality standard
Takes responsibility for work and sees it through to completion
Demonstrates a commitment to providing a quality service
Pays close and accurate attention to detail in their work.
Demonstrates awareness and appreciation of the service user
Embraces the change agenda; demonstrates the ability to be flexible and adaptable in a changing work environment.
Team Working
Demonstrates the ability to work on own initiative as well as part of a team.
Contributes to a positive team spirit.
Demonstrates a willingness to become involved and help team members if they are under pressure.
Communication & Interpersonal Skills
Effective communication skills including the ability to present information in a clear and concise manner.
Handling Incoming queries via email and telephone.
Strong written communication skills.
Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders treats other with dignity and respect.
Remuneration:
The remuneration for this post will be as per the CoAction 2024 salary scale for a Grade V point 1 Administrator and will be 46161.
This pay scale is subject to increase in 2025 in accordance with the recent WRC agreement towards enhanced pay adjustments in Section 39 organisations.
Benefits:
Generous 25 days annual leave increasing with length of service
Pension
Paid maternity and paternity leave
Sick Leave
Income Protection
Health Bunny
Long Service Vouchers
EAP
Staff Savings Scheme
Onsite parking
Only applicants with existing legal rights to work Ireland can be considered.
This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager. You will be given as much notice of such changes as possible. It is CoActions policy to review job descriptions on a regular basis.
CoAction West Cork is an equal opportunity employer
Required Experience:
Unclear Seniority
Employment Type
Contract
