Commercial Banking - Senior Executive Assistant

Global Banking (GB) through its Commercial Corporate and Investment Banking businesses provides a complete set of solutions and capabilities to our clients around the world. Were committed to supporting our clients through every stage in their life cycle from emerging startups to large corporations GB is uniquely positioned to deliver strategic advisory financing payments and risk services to help them grow and succeed. We take great pride in the longstanding relationships we build over time and our purpose-driven business plays an instrumental role in supporting our communities across the globe.

Join our dynamic team as a Senior Executive Administrative Assistant where you will play a pivotal role in supporting key executives to drive business results & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment providing comprehensive administrative support to our Global Banking business which serves a diverse clientele ranging from corporations to not-for-profit entities.

As a Senior Executive Administrative Assistant in Business Support Management you are expected to be a strong partner to the executives and team/s you will support as well as to the broader admin group. You must be flexible proactive efficient and a highly resourceful team player. You should possess strong administrative and organizational skills along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:

• Efficiently manage and coordinate active calendars for multiple executives ensuring optimal scheduling and prioritization of meetings and appointments
• Effectively manage internal related activities such as meetings and communications with a high degree of professionalism accuracy and confidentiality
• Exhibit effective communication by clearly articulating ideas in conversations and crafting concise well-structured emails that convey information accurately and professionally.
• Arrange and manage intricate domestic and international travels ensuring seamless logistics and adherence to company policies
• Process invoices and expense claims ensuring compliance to the firms guidelines.
• Organize and coordinate internal and external events including meetings conferences and team-building activities.
• Prepare high-quality reports presentations and internal communications utilizing advanced Microsoft Office skills (PowerPoint Excel)
• Assist with various projects and initiatives contributing to the BSM organizations operational efficiency and strategic goals
• Foster strong relationships with key partners including other administrative assistants to create a collaborative and supportive work environment

Required qualifications skills and capabilities:

• Minimum of 3 years in a client facing role if not an administrative or executive assistant role
• Strong proficiency in Microsoft Office Suite exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment can adeptly handle ambiguity
• Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders can lead and influence without having positional authorityenthusiastic self-motivated calm and effective under pressure
• Excellent written and verbal communication skills with a keen attention to detail
• Demonstrated discretion and good judgment in handling confidential information and executive-level matters a forward thinker who anticipates stakeholder needs
• Must be willing and able to work onsite full-time including night shifts

Preferred qualifications skills and capabilities:

• Highly comfortable with learning and adapting to new technologies and productivity tools;
• Willingness to work flexible hours as dictated by the needs of the business
• Experience in client-facing roles within a multinational firm