Project Administrator Lagos Office
Project Administrator Lagos Office
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Job Description
Job Title: Project Administrator
Location: Lagos State Office
Reports Directly to: Operations Specialist
About TechnoServe:
Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServes work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.
The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy lack of access to jobs and markets unpredictable political dynamics and increasingly the effects of climate change. For many women and young people the challenges are even more daunting. Working with TechnoServe staff people around the world are lifting themselves out of poverty. The results are incomes increase and living conditions for families get better they are able to access health care and education previously out of reach. Communities and even whole countries are better off.
Job Summary:
TechnoServe seeks a highly organized detail-oriented professional to assist with administrative and logistics functions for the Lagos office. The role is a critical function of the state offices and ensures smooth office operations at all times. The Project Administrator will be part of the Operations department to support activities across the Lagos state office for the project team through the following:.
Primary Functions & Responsibilities:
TechnoServe seeks a highly organized detail-oriented professional to assist with administrative and logistics functions for the Lagos office. The role is a critical function of the state offices and ensures smooth office operations at all times.
The Project Administrator will be part of the Operations department to support activities in Lagos state for the project teams through the following:
Travel and Logistics
- Assist international and domestic travel requests for all staff.
- As assigned process all visa and work permit requests for staff in compliance with host Country guidelines.
- Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
- Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
- Work with Operations Specialists to check vehicle routes and speed limit applications.
Office Management
- Inspect and track usage of office consumables and its facilities including utilities such as diesel generator maintenance electricity and other health and safety regulators.
- Drafting of reports relating to the state offices.
- Executes daily purchases and manages office petty cash.
- Provide petty cash vouchers and payment of petty cash expenses.
- Submit monthly petty cash fund reconciliation with all related documents.
- Draft correspondence including reports processes and other administrative documents.
- Assumes responsibility for document filing and applies initiative in developing office administrative procedures.
Procurement
- Work with Operations Specialists of the project to coordinate the projects needs and make the requests in the system.
Basic Qualifications:
These are the requirements that any qualified candidate must meet. Typically includes:
- Bachelors degree or Tertiary studies in Business Administration Public Administration Sociology Office Management or other relevant social sciences-related
- Procurement certification or prior experience is an added advantage.
Preferred Qualification: Alternatively have at least 2 years of work experience in an administrative / office management role with responsibilities related to procurement preferably with an international NGO.
Travel: Ability to travel on occasion.
Language Requirement: Fluency in English both in writing and speaking.
Knowledge Skills and Abilities:
- Effective oral and written communication skills and ability to work independently on multiple tasks simultaneously
- Strong interpersonal organizational and communication skills
- Experience with relevant software packages useful for preparing relevant work documents.
- High Professional work ethic and integrity.
- Ability to reason objectively clear strong and strategic communication skills.
- Good interpersonal and public relations skills.
- Strong operational analytical and management skills.
- Ability to multitask competing priorities with minimal supervision.
- Ability to work both as a team lead and a team member.
Supervisory Responsibilities No direct supervision
Closing Statement:
We encourage all qualified individuals who share TechnoServesvision of improving the lives of others through proven business solutions to apply.
With our commitment to diversity we are proud to be an equal opportunity employer andaffirmative action employerand do not discriminate on the basis of gender race color ethnicity religion sexual orientation gender identity age HIV/AIDS status protected veteran status disability and all other protected classes.
We are also proud of our commitment to protecting staff partners and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.
If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources ator call 1 .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
