Executive Assistant (Part-time)

Ask & Embla is looking for an organized and proactive Part-time Executive Assistant/Office Manager to provide comprehensive administrative support to our Managing Director and ensure the smooth and efficient operation of our Singapore office. This role requires a versatile individual who can handle a wide range of tasks from calendar management to travel arrangements to maintaining office supplies and overseeing company equipment. The ideal candidate will be a reliable detail-oriented professional with excellent communication and interpersonal skills.

What Youll Do:

Executive Support:

• Manage the Managing Directors calendar including scheduling meetings and coordinating travel arrangements.
• Handle incoming and outgoing correspondence prepare meeting materials and manage confidential documents.
• Prepare and process expense reports.
• Assist with special projects and initiatives as assigned by the Managing Director.

Office Management and Team Engagement:

• Oversee day-to-day office operations including maintaining office supplies and pantry stock.
• Track and maintain office assets and equipment coordinating repairs procurements and replacements as needed.
• Track important incoming and outgoing letters and documents.
• Manage mail courier services and ensure proper handling of office equipment and assets.
• Coordinate with vendors and building management for maintenance and repairs.
• Ensure that the office and organization adheres to all relevant health and safety regulations.
• Assist in onboarding new employees providing necessary office orientation and support.
• Plan and coordinate internal company events such as team-building activities social gatherings and company celebrations.

Who You Are:

• Able to work for 20 hours a week
• 3-5 years of proven experience in relevant administrative or executive assistant role/s with a strong track record of success.
• Expert-level proficiency in managing calendars coordinating international travel and handling confidential information.
• Exceptional organizational time management and prioritization skills with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills with professional interaction across all stakeholder levels.
• Strong problem-solving and decision-making skills with a proactive and resourceful approach.
• Detail-oriented and meticulous with a commitment to accuracy.
• Proactive self-motivated and able to work independently.
• Strong interpersonal skills and the ability to build rapport with colleagues.

Who We Are:

Ask & Embla is a rapidly growing Alternative Body Jewelry brand based in Singapore with a collective following of more than 500000 across our social media channels. As an E-commerce brand we ship internationally to a diverse range of customers and we are proud to be one of the leading brands worldwide in the alternative jewelry space.

At Ask & Embla were passionate about creating a company that brings out the best in everyone and where individuals love to work and grow as a team. That means constantly learning and building new things being flexible about how and where we work and empowering each other to do the proudest work of our lives.

Ask & Embla led by an ex-Googler and ex-Amazonian has dozens of employees across multiple countries. We are building the foundation to expand several business verticals beyond e-commerce while supporting existing business functions for fulfilling thousands of orders each month.

Ready to Join Us

If youre a results-oriented professional who thrives in a fast-paced environment we encourage you to apply! Please submit your resume and a quick note expressing your interest in this position through this posting.