Open Jobs Workplace Coordinator

Job ID:271129
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St 20th Floor San Francisco CA 94105 United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Real Estate/Prop Dev
Remote Eligible: No M-F Onsite

Company Overview:

At Sephora we inspire our customers empower our teams and help them become the best versions of themselves. We create an environment where people are valued and differences are celebrated. Every day our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us. We are united by a common goal - to reimagine the future of beauty.

The Opportunity:

Store Development designs builds and maintains beautiful locations in some of the most coveted real estate in North America. We bring the physical expression of our brand to life by keeping client experience at the forefront of our decision-making processes and ensuring the success of our locations by managing cost quality and schedule. Within Store Development the Corporate Workplace & Sustainability team is responsible for managing Sephoras corporate office real estate portfolio. Day-to-day operations include repairs & maintenance in addition to routine inspections and the completion of employee service requests. Our team works cross-functionally with many business partners to ensure that we deliver a best-in-class workplace experience for all employees.

This position will site in office Monday-Friday

As the Workplace Coordinator you will play a crucial role in shaping and maintaining an office environment that is inclusive inspiring and empowering. Reporting to the Senior Manager of Workplace Operations you will work closely with Sephora Facilities team to create maintain and scale a best-in-class working environment that makes Sephora a great place to work.

• Coordinate office services including office equipment supplies janitorial and maintenance across the North American portfolio
• Ensure cleanliness and appearance of office lobby kitchen conference rooms bathrooms and other common areas meet departmental standards
• Monitor facilities work requests and ServiceNow ticket workflow; ensure timely response and maintain a high level of customer service standards
• Respond to building emergencies (plumbing HVAC health issues) and coordinate repairs with appropriate vendors
• Coordinate vendor onboarding PO creation and maintain preventative maintenance schedules
• Coordinate with appropriate vendors to repair electrical HVAC on-site equipment and furniture issues
• Coordinate waste management and recycling procedures
• Coordinate with landlord site management and ensure compliance with building policies and procedures
• Support reception and other administrative positions as needed
• Coordinate workplace ergonomics program and assist with other facilities tasks

This role requires on-site presence at facilities and may involve frequent walking and prolonged periods of standing including movement across multiple floors within a high-rise office environment. Routine responsibilities may also involve lifting carrying pushing or pulling items weighing up to 50 pounds.

Wed love to hear from you if you have

• 2-3 years of experience managing vendors service requests and administrative support in a fast-paced environment
• 3 years Office management or facilities management experience
• Strong organizational and time management skills
• High sense of urgency and responsiveness
• Knowledge of OSHA standards and general EHS best practices
• Ability to influence others and communicate effectively
• Skilled in vendor coordination and service level oversight
• Ability to thrive in dynamic fast-paced environments
• Experience using ServiceNow or similar ticketing systems
• Familiarity with workplace ergonomics programs
• Strong problem-solving and prioritization skills
• Excellent written and verbal communication skills

The target hourly pay for this position is $28.00- $30.00per hour. The actual hourly pay offered depends on a variety of factors which may include as applicable the individual applicants qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. Sephora offers a generous benefits package to full-time employees which include comprehensive health dental and vision plans; a superior 401(k) plan various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora youll enjoy

• The people. You will be surrounded by some of the most talented leaders and teams people you can be proud to work with.
• The learning. We invest in training and developing our teams and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family our reach is broad and our impact is global. It is in our DNA to innovate and at Sephora all 40000 passionate team members across 35 markets and 3000 stores are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity because weve got disruptive spirit. You can learn and evolve because we empower you to be your best. You can be yourself because you are what sets us apart. This is the future of beauty. Reimagine your future at Sephora.

Sephora is an equal opportunity employer and values diversity at our company.We do not discriminate on the basis of race religion color national origin ancestry citizenship gender gender identity sexual orientation age marital status military/veteran status or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.