Substitute Health Services Program Assistant
Substitute Health Services Program Assistant
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$ 4677 - 6580
1 Vacancy
Job Description
About College of the Desert
The College of the Desert Desert Community College District enrolls approximately 15000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI) College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college we offer Associates Degree for Transfer both in Art and Sciences Associates Degrees and Certificates across a wide range of disciplines.College of the Desert is a district that consists of leadership staff and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color students with disabilities students who are first generation to college veterans students of all ages students with diverse socio-economic backgrounds dreamers and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse inclusive and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences emphasizes collaboration and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley Visit the links below.
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. As such we prioritize individuals who fully demonstrate their understanding of the community we serve the benefits of diversity in a professional and educational setting and values creating a culture that brings people together. A successful candidate will value working in a collegial collaborative environment that is guided by a commitment to inclusion student education and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:- Understand the importance of holding ourselves accountable as faculty staff and leadership for closing equity gaps and engaging in equitable practices;
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
- Encourage positive race-consciousness and embrace human difference;
- Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
- Strategically build buy-in and participation among colleagues for equity-related initiatives.
BASIC FUNCTION
BASIC FUNCTION
Under the direction of Assistant Director Clinical Services performs a wide variety of specialized administrative functions in support of the Health Services Program. Plans organizes coordinates and participates in operations specific to the day-to-day operation of the Health Services Department. Provides support prepare and disseminate information concerning Health Services programs and services available; works with independence and confidentiality. Creates a safe and welcoming environment perform related duties as assigned.REPRESENTATIVE DUTIES
REPRESENTATIVE DUTIES
1. Perform a variety of administrative functions (including taking and transcribing minutes of meetings) involving the use of independent judgment and an understanding of departmental functions and procedures and federal state and District guidelines.
2. Disseminate information regarding health programs and services in person by telephone and through email to students staff faculty administrators and the public.
3. Maintain current knowledge of health programs and services and related software regulations procedures and processes.
4. Arrange and schedule a variety of meetings and appointments for students and staff; gather and prepare materials for meetings.
5. Create requisitions and maintain records of expenditures; monitor budget expenditures and transfers and maintain financial records as assigned; maintain current account balances.
6. Coordinate departmental work flow and general office operations; order supplies and maintain supply inventory. Obtain necessary supplies for meetings and other activities. Receive open and distribute mail; receive visitors answer telephone calls and refer to appropriate staff members.
7. Research analyze and prepare information on a variety of topics for dissemination through various communications while maintaining confidentiality of sensitive departmental information and student records; research collect information and input data for federal state and local reporting.
8. Type a variety of correspondence memoranda reports and other materials; assist in the preparation and revision of assigned budgets application and office procedural manual; make travel arrangements.
9. Arrange meetings tables workshops and presentations for department staff students and other agency collaboratives. Make presentation as assigned.
10. Inspect documents forms and records for accuracy and completeness; processes a variety of forms and documents according to established procedures; ensure conformance to established guidelines and standards.
11. Maintain and update webpages; add and/or remove links. Edit content on webpage when changes occur as necessary. Develop print digital and electronic promotional and informational media and materials. Ensure accessibility of webpages media and materials.
12. Operate a variety of office equipment; related software programs including but not limited to Microsoft Office Suite video meeting/conferencing software scheduling software word processing spreadsheets and email.
13. Establish and maintain cooperative working relationships and good customer service with students staff faculty and the general public.
14. Troubleshoot student insurance claims when claims are brought in by students.
15. Monitor medical provider licensing and DEA status and informs the Assistant Director Clinical Services if expiration is imminent on any medical providers license.
16. Develop revise and maintain filing systems and other clerical procedures as assigned.
17. Organize reception/office area efficiently and for accessibility to assure students needs are met.
18. Participate in training related to responsibilities including but not limited to professional development activities conferences workshops trainings and webinars.
19. Perform related duties as assigned.MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Any combination equivalent to Graduation from high school and (3) years of increasingly responsible secretarial/ administrative experience in a medical office including public contact serving a diverse clientele.KNOWLEDGE AND ABILITIESKnowledge of:
Mission requirements goals and objectives of the Health Services Programs and available institutional and community resources;
Applicable state and federal laws and regulations; District policies and procedures;
HIPAA and FERPA; confidentiality requirements when working with personal and sensitive student and staff information;
Working with diverse academic socioeconomic cultural disability and ethnic backgrounds of community college students and staff;
Principles practices and procedures of writing and report preparation;
Professional etiquette when communicating in person by phone or email;
Budgetary accounting and record keeping methods and procedures;
Data collection and basic research principles and practices;
File maintenance and information retrieval systems;
Office procedures methods and equipment including computers and applicable software applications such Microsoft office Suite including word processing spreadsheets presentations scheduling email and video meeting/conferencing; financial and student databases;
Interpersonal skills using tact patience and courtesy;
Correct English usage grammar spelling punctuation and vocabulary.
Ability to:
Perform and coordinate office secretarial and clerical work involving independent judgment and requiring accuracy and speed;
Interact with individuals from diverse academic socioeconomic cultural disability and ethnic backgrounds;
Understand and interpret rules and written directions and apply to specific situations;
Compose correspondence independently;
Perform duties effectively and in a timely manner with many demands and constant interruptions;
Operate a variety of office machines and equipment including computer and applicable software including Microsoft Office Suites video meeting/conferencing software student and financial databases;
Establish and maintain cooperative and effective working relationships with others;
Meet schedules and time lines; plan and organize work; communicate effectively both orally and in writing to exchange information; work independently with little direction;
Gather data and prepare comprehensive reports;
Communicate policies guidelines regulations and laws to staff students and public;
Maintain confidentiality of student records; maintain complex and varied files and records;
Lift 25 pounds; bend at the waist kneel or crouch to file materials sit or stand for extended periods of time.EMPLOYMENT STATUS
EMPLOYMENT STATUS
- This is a substitute temporary opportunity.
- For current District Classified Staff this is a Working Out of Classification (WOOC) opportunity.
- Substitute Classified Staff
- Classified Staff Range 10
WORKING CONDITIONSEnvironment:Office environment. Constant interruptions. May require evening and weekend responsibilities.SCHEDULE & LOCATION- This position is scheduled 40 hours per week 12 months per year.
- The schedule is Monday Friday 8:00 a.m. 5:00 p.m.
- The primary location is Palm Desert Campus.
- The schedule and location is subject to change based on District need.
REQUIRED DOCUMENTS:- Resume:Must include length of employment (month/year start and end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
OPTIONAL DOCUMENTS:- College Transcripts: Diplomas will not be accepted in lieu of the required transcripts.
IN YOUR APPLICATION:- List of References: References should include at least two supervisors and two colleagues. Please include name title email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.
TIMELINES:- For consideration please apply by Monday August 25 2025.
- Tentative schedule is subject to change based on District need.
FAQs:For additional information click here:Recruitment Frequently Asked Questions
PLEASE NOTE:- Employment is contingent on residence in California.
- Applicants must be authorized to work for any employer in the U.S.
- College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
Notice to all Candidates for Employment:
DISTRICTRIGHTS: College of the Desert reserves the right to re-open re-advertise delay or cancel filling this position.
The Immigration Reform and Control Act of 1986 Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA.
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement SystemandCalifornia State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the DCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date by either calling (760) 773 -2529 or sending an e-mail to .
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
Non-Discrimination Notice:
The DCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the DCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.
Diversity Equity Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity equity and inclusion (DEI) and equal employment opportunity (EEO) for all and ensures that students faculty staff and managers of all backgrounds feel welcome included supported and safe. Our culture of belonging openness and inclusion makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community. When you join the DCCD you can expect to be part of an exciting thriving equity-focused and inclusive community that approaches higher education with the lens of social justice and collaboration among students faculty staff managers and community deciding whether to apply for a position at the DCCD you are strongly encouraged to consider whether your values align with the DCCDs mission and goals for DEIA and EEO.
Additional Resources
- Americans with Disabilities Act (ADA)
- California Department of Fair Employment and Housing (FEHA)
- Job Accommodation Network (JAN)
- AP 7100 - Commitment to Diversity
- COD - Equal Opportunity Plan
- Department of Labors Office of Federal Contract Compliance Programs (OFCCP)
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Temp
