GRANTS PROGRAM MANAGER, USAR

New York City Emergency Management (NYCEM) helps New Yorkers before during and after emergencies through preparedness education and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise including individuals assigned from other City agencies.

The Logistics division works to increase the Citys ability to support emergency operations with a sustained and well- coordinated supply chain of resources. It is comprised of the Humanitarian Logistics and the Supply Chain Logistics units and works to ensure that the right personnel equipment supplies and support are in the right place at the right time and in the right quantities across all response and recovery operations.
Urban Search and Rescue (US&R) is the process of locating extricating and providing medical treatment to victims trapped because of structural collapses and other natural or man-made catastrophes. The National US&R Response System consists of 28 task forces located throughout the country. NYCEM sponsors one of these 28 teams: New York Task Force One.

The NYC Emergency Managements (NYCEM) Urban Search and Rescue (US&R) Unit is seeking a Grant/Budget Manager to perform financial and administrative duties in support of the Urban Search & Rescue program and to achieve objectives as outlined in the US Department of Homeland Securitys (USDHS) grant funding requirements. The Grant/Budget Manager will work within the US&R Task Force on the following activities:

-Work collaboratively with US&R Task Force leadership and members to administer grant funds in accordance with the specified program and grant guidelines.
-Monitor and coordinate all program administration and fiscal issues related to grants.
-Work in partnership with NYCEM Finance Unit to ensure compliance with all City and Federal rules and policies.
-Perform budgeting reporting accounting tasks in:
oNYC Financial Management System (FMS)
oFEMAGO (FEMA Grants Outcomes)
oOther City/Federal data platforms (i.e. CHRMS)
-Support US&R Task Force administratively during trainings exercises and deployments.
-Track purchase status from initial request through delivery and payment.
-Prepare reports and other documentation required for grant administration including but not limited to quarterly fiscal reports and semi-annual program progress reports.
-Complete all reimbursement packages in accordance with current policies.
-Analyze financial data spending plans and variance reports to ensure spending is on track.
-Attend meetings conferences and workshops as applicable.
-Coordinate with program consultants project managers and other city state and federal agencies as needed.
-Work in partnership with Program Director and Deputy Director with various administrative duties connected to the implementation and support of this grant-funded program.

**PLEASE NOTE THE FOLLOWING:

The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights weekends holidays and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time with six weeks off in between.

Funding This position is supported with a federal Urban Search and Rescue (USAR) grant.

Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify which is required for the reauthorization of some visas.

The selected candidate will be required to be in person in the office location three days per week with exceptions for extenuating circumstances.

For this position the Special Note below in the Minimum Qualification Requirements does apply.


IN ORDER TO BE CONSIDERED FOR THIS JOB PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.


PREFERRED SKILLS

-Prior experience managing federal grants particularly those funded by the U.S. Department of Homeland Security (DHS)/FEMA
-Familiarity with FEMA grant management systems including FEMAGO (FEMA Grants Outcomes) and ND Grants
-Experience using New York City Financial Management System (FMS) and related municipal fiscal platforms (i.e. CHRMS Passport)
-Strong understanding of procurement budgeting and reimbursement procedures within government or grant-funded programs
-Proficiency with Microsoft Excel (formulas pivot tables and data reconciliation) and Microsoft Teams SharePoint and Word for documentation and collaboration

In addition the selected candidate will be able to demonstrate a proven ability in the following areas from the agencys performance management model:

Competencies:

- Knowledge possesses appropriate subject matter expertise.
- Work Ethic and Productivity produces consistently high quality accurate and on-time deliverables; takes responsibility is dependable and accountable and follows through; is responsive to requests from leadership
- Strategic Problem Solving and Innovation is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
- Effective Communication communication is clear precise and timely; understands their audience and display confidence in delivering their message.
- Teamwork encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

**Studies have shown that women people of color and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge skills education and experience to meet qualifications. If you are interested in applying we encourage you to think broadly about your background and skill set for the role.**

EMERGENCY PREPAREDNESS SPECIAL - 94612

Qualifications :

1. A four-year high school diploma or its educational equivalent approved by a states department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management fire police or military service public safety public health public administration urban planning engineering or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in 1 above; or

3. A masters degree from an accredited college in emergency management public administration urban planning engineering economics political science the physical sciences or related field and one year of satisfactory full-time professional experience in the areas listed 1 above at least two years of which must have been in one of those areas or another specialized area to which the appointment is to be made.

4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must have a four-year high school diploma or its educational equivalent.

Special Note:
To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements one additional year of professional experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time