Administration Officer
Administration Officer
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Job Description
Administration Officer
0.8 WTE
Specified Purpose Contract (Approx. 1 year)
Based in Harolds Cross
A vacancy has arisen for an Administration Officer in All Ireland Institute of Hospice and Palliative Care (AIIHPC).
AIIHPC is a collaborative of hospices universities health and social care organisations and charities on the island of Ireland. AIIHPC advances education research and policy and practice with the aim of ensuring excellent palliative care is available for everyone at the right time and place across
The Administration Officer plays a key role in AIIHPC providing full time reception duties along with administrative support to the Office Manager CEO and wider AIIHPC Team. The post holder is the first point of contact with the Institute for the general public partner organisations key stakeholders suppliers etc. as a representative of AIIHPC.
Essential Criteria:
Qualification:
Microsoft / IT Certification / ECDL or equivalent
Experience:
A minimum of 3 years relevant administration experience within the last 7 Years
Experience in database entry and maintenance
Experience of managing multiple email accounts and an excellent level of competence in Microsoft programmes such as Word and Excel including experience of undertaking mail merge
Core competencies:
Proven organisation and administrative skills
Time management and ability to prioritise work streams and tasks
Demonstrate an excellent standard of verbal and written communication skills
Proven record of accuracy and attention to detail in record keeping and reporting
Ability to use own initiative yet know when to refer to senior staff
Desirable Criteria:
Qualification:
Formal training in office management and secretarial skills
Secretarial qualifications
Experience:
A good understanding of palliative and end-of-life care
Experience in financial processes managing PO schedules and processing bank payments
Experience with supporting online and in person event management
Experience of reception duties and associated communication skills
Experience in software such as Mailchimp Survey Monkey and website administration in systems such as WordPress
Experience in setting up and supporting Zoom and Team meetings
Transport:
Hold a current full driving license and have access to a form of transport to allow them to undertake the functions of the post
Informal enquiries for the above to: Catherine Brady Office Manager AIIHPC. Phone: 00353 or email:
Please note the interview date for the post has been set for Wednesday 3 September
Closing date for receipt of applications is 12 noon Friday 22 August 2025
Required Experience:
Unclear Seniority
Employment Type
Contract
