Administrative Assistant II - Executive Assistant
Administrative Assistant II - Executive Assistant
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$ 7000 - 9000
1 Vacancy
Job Description
Job Requisition ID:48813
Position Title: Administrative Assistant II-Office of the Director
Working Title: Executive Assistant
Closing Date: 09/02/2025
Agency:Illinois State Police
Class Title:ADMINISTRATIVE ASSISTANT II - 00502
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary Range $7000-$9000 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:None
Merit Comp Code:Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
- THIS IS A NON-UNION POSITION-MERIT COMP
- A RESUME IS REQUIRED FOR THIS JOB POSTING
- Please attach aDETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home.No matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As the Executive Assistant to the Director First Deputy Director and the Directors Chief of Staff for the Office of the Director Acts as Liaison with other Illinois State Police (ISP) Divisions on administrative processes and prepares documents: assists sworn and code employees with relative policies and fiscal matters. Directs and conducts a variety of studies and investigations of problems affecting agency operations; advises supervisor on personnel and budgetary problems including vendor payments and overtime allocations and other administrative matters. Maintains tracks and audits inventory for the Office of the Director. Prepares and submits invoices travel vouchers and pertinent reports. Assists in finalizing budget activities of expenditures to ensure availability of funds. Serves as the backup Travel Coordinator for the Office of the Director. Oversees and manages Fleet Telecom and IT projects for the Office of the Director.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Serves as Executive Assistant to the Director First Deputy Director and the Directors Chief of Staff for the Illinois State Police.
- Prepares budgetary and timekeeping documents for the Office.
- Conducting and/or coordinating of special projects or events both self-initiated and at the request of the Director First Deputy Director and Chief of Staff.
- Attends meeting with and on behalf of the Director First Deputy Director and Chief of Staff to stay informed of current programs policies and events involving the Office Office of the Director and the Illinois State Police.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses in public or business administration.
- Requires two years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers (2) two years experiences of Professional experience and skills in interpersonal relationships.
- Prefers (2) two years experience working with software for project tracking and monitoring.
- Prefers (2) two years experience working with executive level of management.
- Prefers (2) two years experience with software such as Microsoft Office Word Excel Access Outlook and PowerPoint.
- Prefers (2) years experience creating Excel spreadsheets and PowerPoint presentations using advanced functionality and techniques.
- Prefers two (2) years experience independently preparing professional correspondence.
- Prefers two (2) years experience performing research and presenting the results effectively in written and oral form.
- Prefers two (2) years experience planning meetings or events.
Conditions of Employment
- Successfully pass a background check.
- Successfully pass a drug test.
- Monitor a department issued cell phone after-hours.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours:Monday-Friday 8:30am-5:00pm
Work Location:801 S 7th St Springfield IL 62703-2487
Agency Contact:
Posting Group: Leadership & Management
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full Time
