Records and Data Management Clerk
Records and Data Management Clerk
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Job Description
Description and Functions
- Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Highway Patrol (WHP) is looking for a motivated team-oriented person to join our team as a WHPRecords & Data Management Clerk in the Records Section in position is responsible for processing and oversight of digital evidence created by personnel from any of the12 WHP Troop offices and 14 WHP Ports of Entry. The Records Clerk will gather and disseminate trooper reports videos evidence photos lab reports supporting documents dispatch recordings and any other information requested by the public through theWyoming Public Records Act.This position requires the applicant to uphold the highest level of integrity and personal ethics. The WHP Records Unit receives records requests at all hours of the day 7 days a week 365 days a year; you must be flexible and able to work on any assignment in support of the department and the law enforcement partner agencies we support.
Cheyenne is a steadily growing community along the Front Range but still true to the history of the Old West. The city offers nearby access to mountain biking skiing hiking fishing hunting and other outdoor activities. Cheyenne is also home to the Daddy of em All Cheyenne Frontier Days held the last week of July. Wyoming is one of only seven states with no state income tax.
Human Resource Contact: Keri Long / /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.Responsible for reviewing and submitting National Incident-Based Reporting System (NIBRS) data and reporting to the Division of Criminal Investigation (DCI) and the Federal Bureau of Investigation (FBI) while complying with State and Federal requirements.
Responsible for quality assurance of NIBRS reporting.
Examine and analyze incoming electronic records make necessary corrections and make updates after sufficient research in the Law Enforcement Records Management System (LERMS) and E-citation systems.
Perform research by querying additional databases and resources for necessary information including the Revenue Information System (RIS) Informer Supreme Court Information Store legislative website ReportBeam EvidenceOnQ SceneDoc Mobile E-citations and LERMS.
Utilize database management tools to merge instances of duplicate names and vehicle records and create alias name records and identity alerts. Update records with correct information and/or new information.
Communicate verbally by email and phone to coordinate the amendment of the electronic records at both the agency and court levels.
Process maintain and review incident case reports supplements logs letters audio-recorded conversations memos secure reports and other documents as dictated in LERMS by WHP sworn officers.
Process proofread and enter case report information as provided by troopers regarding official files ensuring accurate coding and reporting processes and maintaining an up-to-date database for the agency.
Required training certification access and proficiency in ReportBeam EvidenceOnQ SceneDoc Brazos electronic citation software Statewide Court Information Store (SCIS) LERMS Criminal Justice Information System (CJIS) New World Mobile Software and National Crime Information Center (NCIC).
Train and instruct new records clerks in all roles and responsibilities as needed. Train and instruct troopers on incorrect data entry policies used in the records data management system.
Generate information and statistical reports as needed.
Maintain updated wrecker rates and lists for all 12 WHP Troop offices and 14 WHP Ports of Entry.
Provide continuous committed customer service in a timely manner within and outside the agency. Answer phones greet customers and provide direction and assistance as necessary.
Qualifications
PREFERENCES:
Preference may be given to applicants who have experience working with a database systems.Preference may be given to applicants who are detail-oriented and have strong customer service skills.
KNOWLEDGE:Knowledge of the Wyoming Public Records Act.
Knowledge of research statistical and data gathering techniques interpretation analysis and information management and maintenance.
Knowledge of physical and computer security measures and issues as they relate to digital evidence storage.
Knowledge of intra-government practices as they relate to the integrity of the appropriate management of digital evidence and related documentation.
Knowledge of evidence inventory management to track digital evidence in the custody of the Wyoming Highway Patrol. Knowledge of inventory management.
Ability to learn National Crime Information Center (NCIC) processes National Incident-Based Reporting System (NIBRS) Highway Patrol Information System (HPIS) Criminal Justice Information System (CJIS) Security Awareness as administered through the Wyoming DCI as required by the FBI Law Enforcement Records Management System (LERMS) WHPs Access Logger WHPs Computer Aided Dispatch system and other systems as necessary.
Excellent customer service skills and competence in oral and written communication.
Ability to understand and work within organizational structures and adhere to federal and state laws policies procedures and guidelines.
Ability to work independently and in a team organize time work cognizant of critical deadlines and work on several projects concurrently.
Ability to establish working relationships with a variety of agencies programs and staff.
Ability to gather information to accurately assist the public law enforcement and attorneys.
Ability to research and review proposed rules regulations programs policies and activities.
Competency using a computer hardware software and peripherals including Google Docs Google Sheets Google Drive Word Excel PowerPoint Adobe Pro basic computer programming and database development skills. Ability to troubleshoot application problems.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Records or Data Management)Experience:0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management TechnicianOREducation & ExperienceSubstitution:2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management TechnicianCertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:May be required to lift at least 50 pounds.
Some travel may be required.
NOTES:- FLSA: Non-Exempt
- Applicants must meet the Wyoming Highway Patrols application standards. If selected for an oral interview applicants must attend the interview and be recommended by the interview panel.
- Applicants who pass the oral interview must take and successfully pass a lie detector test administered through Converus EyeDetect.
- Applicants who pass the lie detector test must successfully pass a thorough background investigation process and be selected for hire
- The Wyoming Department of Transportation is a Drug-Free Workplace.
- E-Verify: WYDOT uses E-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify including your rights and responsibilities.
Supplemental Information
045-Wyoming Department of Transportation - WYDOT-Highway Patrol - Evidence Record Equipment and Technology
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
