Administrative Specialist
Administrative Specialist
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Job Description
Title: Administrative Specialist
State Role Title:Gen Admin Supv I/Coord I
Hiring Range: $22.00 - $24.50
Pay Band: 4
Agency: Dept Conservation & Recreation
Location:MAIN STREET CENTRE
Agency Website:
Recruitment Type: General Public - G
Job Duties
Join Our Team at the Virginia Department of Conservation and Recreation!
The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most access to the outdoors natural habitats open spaces clean water and safe infrastructure.
The State Parks Office of Community Engagement and Volunteerism is accepting applications for a Wage Administrative Specialist.
This position will assist with the efficient implementation of the administrative functions for the workgroup. This includes but is not limited to procurement in eVA for the office including the procurement of apparel and gear needed for the Camp Host Volunteer and Youth Conservation Corps programs assistance with mailing inventory and office organization providing general correspondence for the section and other administrative duties as assigned.
Key Duties and Responsibilities:
- Procures needed gear in eVA for the office and assists with mail and package receiving.
- Maintains the office storage area as well as an inventory of ordered supplies for YCC Camp Host and Volunteer Programs.
Completes correspondence for internal park staff customer service needs and as needed serves as a liaison to volunteers and Friends Groups of state parks. - Assists with the coordination of training events and meetings (examples printing/ preparing materials creating lodging lists coordinating support functions).
- Assists with the administration of Volunteer of the Year awards.
- Supports the hiring process for Youth Conservation Corps members and leaders.
- Oversees the maintenance cleaning inspections and overall care for the OCEV fleet minivan.
- Maintains a Citizen Support Organization (CSO) Directory and collects annual reports from Friends Groups.
- Helps to coordinate office team building days and off-site logistics.
- Takes notes during all-staff meetings and other significant meetings.
- Assists with developing template travel pre-approval forms and vouchers (TERVs).
- Assists with special events and/or disaster relief as needed.
- Attends training events recruitment events volunteer appreciation events and site visits to parks as needed.
DCRs Mission is to conserve the natural scenic historic and cultural resources of the Commonwealth. We invite you to learn more about DCRs efforts to CONSERVE.
Minimum Qualifications
- Basic knowledge of computer operation and Microsoft Office 365 software including Word Excel Forms PowerPoint and Teams - plus Outlook Calendars and OneDrive applications.
- Excellent written and verbal communication skills.
- Administrative support experience.
- Experience managing financial documents including receipts and invoices and communicating with vendors.
- Demonstrated ability to work with volunteers community partners and/or non-profit organizations.
- A valid Drivers License is required.
Additional Considerations
- Previous experience using the eVA procurement system for a state agency and/or overseeing procurement for a private company.
- Previous experience in inventory management.
Special Instructions
You will be provided with confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position. Applications will only be accepted online through the State Job website. Applications must include all work history and references.
Selected candidate(s) for positions within Virginia State Parks will be required to satisfactorily complete a criminal history background check.
Wage positions are not eligible for Commonwealth of Virginia benefits (health care paid leave etc.) and are limited to 1500 hours from May 1 to April 30.
DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.
- Free parking or admission to all Virginia State Parks.
- DCR classified retired and wage staff (after six months of service) are entitled to overnight facility discounts such as:
- Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
- Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
- Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses camping cabins and yurts are included; one-night yurt stays only receive a 25% discount.
Minorities individuals with disabilities veterans and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT
Contact Information
Name: Human Resources
Phone: N/A
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Unclear Seniority
Employment Type
Hourly
