Administrative Specialist (0077262)

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Funding: General

Duties and Responsibilities:

*Denotes Essential Functions

• *Provides administrative support to the Executive Director of EEO/TIX on programmatic and highly sensitive and
  confidential matters. Exercises diplomacy tact confidentiality sound judgement and discretion to address and
  responds promptly to general inquiries Title IX and EEO complaints and sensitive questions.
• *Manages the Executive Directors schedule plans logistics travel arrangements and other required coordination
  for various internal meetings and external networking events conferences and training workshops.
• *Receives visitors and incoming correspondence and visitors screens and directs to appropriate personnel.
• Provides information to administrative management and classified staff as well as the general public ensuring
  professionalism and confidentiality at all times.
• *Responds to inquiries from campus constituents and community stakeholders including fielding questions
  regarding Office of EEO/TIX sponsored training data collection and social media and digital initiatives.
• *Prepares executes and manages fiscal budgetary human resources related request forms and documents on
  behalf of the Executive Director in accordance with University policies and procedures.
• *Develops and implements procedures to streamline office operations workflow and processes and ensures
  efficient and effective storage of electronic data and file maintenance systems.
• Provides technical and administrative support to the Office of EEO/TIX staff on committee and task force work at
  the University or in the community and in policy legislative mandates projects and policy development.
• Assists the Executive Director or Director (as assigned) in campus-level program development including direct
  services and primary prevention initiatives particularly for Title IX and EEO functions.
• Provides administrative support for EEO and Title IX operations and other types of discrimination complaints and
  investigations as assigned.
• Assists in the administration and coordination of training programs for the Office of EEO/TIX.
• Assists with the management of department website content and social media strategy and initiatives.
• Works with University stakeholders to ensure Title IX policies are communicated to all constituencies.
• Other duties as assigned.

1. Possession of a baccalaureate degree in business administration education public administration social sciences
   or related field and 3 years of progressively responsible professional experience with responsibilities for providing
   program support administration; or any equivalent combination of education and/or professional work experience
   which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of program support
   administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving
   concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and
   theories and systems associated with program support administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to
   accurately determine the cause of the problems and the resolution of the problems in an effective innovative and
   timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and
   by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external
   organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects
   and manage employee relations.
9. Ability to work with highly confidential information and manage complex and highly sensitive situations.
   

1. Familiarity with Title IX and/or EEO policies rules and regulations.