Admin and Invoicing Associate
Admin and Invoicing Associate
Posted on :
21-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-08-2025
Job Description
WHAT WE OFFER
The Invoicing and Admin Associate plays a key role in supporting both billing operations and general administrative tasks within a fast-paced payment gateway/PSP environment. This role is responsible for processing transaction-based invoices accurately and on time while also handling various administrative duties to support the finance and operations teams. The ideal candidate is detail-oriented organized and adaptable to the dynamic nature of the fintech and payment processing industries.
WHAT WOULD YOU DO
Invoicing & Billing
- Competitive Salary Packages
- Professional Development Opportunities
- Hybrid Work Setup
- Equipment Provided
- Day 1 HMO
- Life Insurance
The Invoicing and Admin Associate plays a key role in supporting both billing operations and general administrative tasks within a fast-paced payment gateway/PSP environment. This role is responsible for processing transaction-based invoices accurately and on time while also handling various administrative duties to support the finance and operations teams. The ideal candidate is detail-oriented organized and adaptable to the dynamic nature of the fintech and payment processing industries.
WHAT WOULD YOU DO
Invoicing & Billing
- Prepare and issue accurate invoices based on merchant transaction volumes pricing models (e.g. per-transaction percentage-based tiered) and service-level agreements.
- Validate billing data from payment platforms and internal reporting tools before invoice generation.
- Coordinate with Operations Account Management and Finance teams to resolve billing discrepancies and special pricing arrangements.
- Process adjustments credits chargeback fees and rolling reserve charges as needed.
- Maintain up-to-date billing records and documentation for audit and compliance purposes.
- Support month-end close activities related to billing and revenue recognition.
- Respond promptly to merchant inquiries regarding billing statements and fee explanations.
- Assist with the preparation and organization of internal financial reports and documentation.
- Maintain accurate and up-to-date digital filing systems for billing contracts and regulatory documents.
- Schedule and coordinate meetings with the necessary teams and manage related communication.
- Support onboarding documentation for new merchants related to billing setup and compliance forms.
- Handle general office or team administrative tasks including data entry internal communications and basic documentation updates.
- Assist in preparing materials for audits filings or regulatory reporting.
- Stay updated on industry trends to improve service quality and better support clients and/or operations.
- Execute other duties and responsibilities as assigned by the immediate supervisor or manager.
- Proactively identify and recommend initiatives to enhance departmental efficiency.
- Demonstrate flexibility in extending working hours as necessary to meet business needs.
- Bachelors Degree in any field.
- Familiarity with transaction-base billing PSP fee structures and digital payment platforms.
- Proficient in Microsoft Excel and billing/accounting software (e.g. QuickBooks NetSuite SAP).
- Must have intermediate to advanced skills in G Suite/MS Office Suite
- Must have above-average attention to detail logical numerical and verbal reasoning and adherence to rules
- Process-oriented
- Good written and verbal communication skills
- Ability to handle confidential information withintegrity and discretion.
- Detail-oriented team player with a positive attitude
- Strong problem-solving and analytical skills
- Advanced technological skill set
- Ability to work well under pressure with a high degree of accuracy
- Ability to establish collaborative working relationships with extended team members
- 13 years of experience in invoicing billing or administrative rolesideally within the fintech or payment processing industry.
- Must be proactive a critical thinker a team player and have a positive attitude
- Good Analytical and Strategic thinking
- High attention to detail
- Results-oriented
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
