Concierge

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What this job involves To achieve the timely and efficient delivery of Facility Management services to Clients staffs in Clients Sites and support of their business needs in accordance with the Service Levels and Key Performance Indicators set out deliver high quality prompt and courteous Facility Management services in support of Clients business needs in a safe working Desk ServiceoTo greet clients handle telephone call book conference room office managementoAssist to monitor the Office Facilities & Critical Environment oAssist to report and schedule contractors for preventative maintenance to limit the downtime for all critical equipment. oAssist to deal with emergency and arrange ad-hoc repairoTo follow established escalation procedures and incident reporting procedures Office equipment & environment managementoAssist FM/FO to ensure all office equipment including photocopiers fax machines paper shedders etc. are in good working order and consumables are replenish timelyoAssist FM/FO to ensure a good office environment including arranging office ad-hoc repair monitoring landscaping service and cleaning serviceVendor managementoTo assist client/FM to bid the contractors . omeeting with CRES to understand clients to evaluate the contractors service Service / Client RelationshipsoTo arrange office soft service. To purchase office consumption (paper stationery and pantry stuff etc.) and deal with printing materials. To report and submit purchase request for client approval purchase from approved supplier and ensure they are delivery on time with accurate handle confidential document destruction and document good communication with DB and support Global Souring in related purchasing & Key Operations Procedures are followed to ensure service standards are for the safe keeping confidential document such as bank license and related billing managementoAssist to receive and verify the monthly statement. Allocate the expenses and prepare reports to assist client/FM to do assist update premise pool/general pool allocation key on monthly good communication with landlord and have the monthly meeting with assist client/FM to do report work including monthly report and CEM KPI review the receptionist tealady Back up receptionist when necessary (during lunch time and leave)Assist client/FM to do restacking or relocation of other duties assigned by the client / An ideal candidate would need to have the following qualificationsDesired experience and technical skills Relevant experience in facilities area is preferred Strong interpersonal skills

Location:

On-site Shanghai China

Job Tags:

Transition Management

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

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