Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Alutiiq Integration & Repair LLC a subsidiary of Alutiiq LLC has opportunities for Executive Assistant. This position will provide executive level administrative supporttoCode DT NASA Research Park (NRP) by providing administrative functions with a high level of professionalism. This may include interpreting administrative policies; independently performing administrative functions that serve several divisional requirements. Ensure that the clerical and administrative portions of the Divisions work are accomplished effectively in accordance with established procedures.
- Answer phones take messages and provide assistance to partners as needed.
- Support visitors request visitor badges and escort visitors as needed.
- Schedule and support NRP meetings
- Design reproduce prepare NRP documents charts spreadsheets tracking documents presentations handouts and pamphlets as directed.
- Coordinate and maintain NRP partners mailboxes and key system.
- Prepare sort and distribute mail; assemble mailings (packaging and labeling); processing documents and packages for mailing.
- Create and manage service requests (IT building etc.)
- Develop and maintain distribution lists rosters and phone/location lists.
- Develop and maintain office calendars
- Develop and maintain a listing of open NRP leases; provide status to customers as directed.
- Develop and finalize official NASA correspondence
- Manage office supplies; prepare order forms to maintain stock.
- Serve as POC for Code DT MWR funds track and report as requested.
- Create manage and upload all NRP Leases including collecting approvals mailings and updating status logs.
- Provide event and conference support (bookings notices logistics announcements and coordination).
Payrate: $49.26 Hourly
Requirements
- Pursuant to the Government Contract you must be a U.S. Citizen.
- High school diploma required associates degree preferred together with three years (3) of relevant administrative experience.
- Clearance Level: Public Trust
- Skill in advising and instructing subordinate or related external organizational entities concerning the required reporting and general clerical and administrative procedures of the Office is required.
- Skill in using a variety of office automation software programs such as email word processing spreadsheet and slide presentation (MS Office Suite).
- Knowledge of grammar spelling punctuation and required formats is required.
- Familiar with engineering and scientific terminology and capable of typing technical data.
Desired Qualifications:
- Bachelors degree
- Knowledge of the substantive programs and policies of the organization is preferred.
Employment Type
Full-Time
