Administrative Assistant- Part Time Weekend(4pm-8pm)

Rate is $18.00/hour

Catholic Charities is a non-profit organization with a diverse workforce of over 2000 employees of all faiths ages and ethnicities who help to improve the lives of those we serve. We are the largest private provider of human services in Maryland operating over 80 programs throughout Maryland serving children and families people living in poverty individuals with intellectual disabilities immigrants and seniors. Here you can build a career where you make meaningful differences in the lives of others as we fulfill our mission to love serve teach and work for justice.

Caritas House is currently seeking an Administrative Assistantwho will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.

The work schedule is Saturday and Sunday 4 pm to 8 pm every other weekend.

Caritas House is a community for seniors that provides additional services that help our residents remain independent and safe. Our Elder Assistants help our residents with their activities of daily living including dressing personal hygiene housekeeping and laundry services. The Care Assistant assists residents who are physically and/or socially impaired and need 24-hour oversight with activities of daily living always fostering residents independence and freedom of choice.

JOB DUTIES & RESPONSIBILITIES:

• Answers and transfers phone calls screening when necessary.
• Welcomes and directs visitors volunteers and clients.
• Retrieves information as requested from records email minutes and other related documents; prepares written summaries of data and/or statistics when needed.
• Coordinates and schedules travel meetings and appointments for managers or supervisors.
• Prepares schedules and agendas for meetings.
• Schedules coordinates and tracks required trainings for managers and their staff.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash prepares and processes invoices check requests field expense vouchers etc.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma or GED.
• Four years of experience in an administrative role or equivalent combination of education and experience.

REQUIRMENTS & ABILITIES:

• Solid grasp of clerical procedures and systems such as managing Outlook calendar email and recordkeeping.
• Excellent verbal and written communication skills.
• Excellent relational and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to work with minimal direction or supervision.
• Ability to act with discretion tact and professionalism in all situations.
• Hearing and vision abilities within normal range (corrected) to observe and communicate with others.
• Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC web browsing (i.e. Chrome Internet Explorer etc.) and Microsoft Outlook skills required. Other Microsoft Office application knowledge such as Word Excel PowerPoint Skype and OneDrive desired.

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety empowerment healing and self-care and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer