Administrative Operations Specialist

Location: Orlando FL 32822
Duration: 3-4 months contract on W2

Position Description

Job Purpose:
Provide advanced operational and administrative support for an assigned Business Unit or department. Coordinate the administrative and program operations of the department to include: reviewing and researching data; developing reports and recommendations; coordinating budgets; maintaining documentation; and supporting departmental customers. Provide clerical and data entry support to the Security Department by collaborating with the Sr. Data Analyst Security System Administrator and Security Administrative Assistant III to accurately update contractor entries in EnterpriseOne and the Genetec Access Control Management System.

Primary Functions

• Collect verify and maintain a variety of departmental program performance operational budget and financial data.

• Review and research data results provide recommendations and prepare related reports for management and/or external entities; may be required to provide financial statistical and/or technical analysis/reports.

• Participate in forecasting the departments operational activities and work volumes.

• Provide related research recommendations and/or scheduling of employees and resources.

• Coordinate assigned departmental programs projects and activities; respond to program customers to identify needs and resolve issues; act as a resource for other departments.

• Identify and research gaps in departmental programs; identify opportunities and recommend and/or implement improvements.

• Research and recommend new technologies programs and procedures.

• Participate in developing and maintaining departmental and/or operational budgets; identify and research budget and financial variances.

• Maintain and review departmental contracts documents policies and manuals; help ensure compliance with related regulations and agreements.

• Participate in coordinating departmental administrative activities to include but not limited to: creating purchase orders; approving invoices; coordinating events; and supporting employee management activities.

• Train staff on programs procedures budgeting and/or department operations.

• Support operational software and technical applications related to the department.

• Perform other duties as assigned.

Skills Required

• Thorough knowledge of all but not limited to the following:

  • Enterprise resource planning (ERP) software (JD Edwards EnterpriseOne) and specialty software programs used to assemble business operations data in the functional area of assignment (billing budget accounting workforce management etc.).

  • Related industry organizational and departmental policies practices and procedures; legal guidelines ordinances and laws.

  • Customer Information System (CIS).

• Strong written oral and interpersonal communication skills.

• Ability to analyze business operations and financial data identify problems/opportunities interpret policies and propose solutions.

• Able to prioritize and coordinate multiple projects to meet deadlines.

• Understand and apply technical and regulatory knowledge in the functional area of assignment.

• Develop a variety of reports documents manuals and guides for the functional area of assignment.

• Ability to understand and apply governmental accounting practices in the maintenance of financial records.

• Ability to make arithmetic computations using whole numbers fractions and decimals; compute rates ratios and percentages.

• Ability to use Microsoft Office Suite (Word Excel Outlook etc.) and standard office equipment (telephone computer copier etc.).

Skills Preferred

• Collaborate with Sr. Data Analyst Security System Administrator and Security Administrative Assistant III to accurately update contractor entries in EnterpriseOne and Genetec Access Control Management System.

• Communicate effectively with OUC vendors contractors and Project Managers at OUC.

• Perform other duties as assigned.

Experience Required

• Minimum of two (2) years of providing support to business operations to include one or more of the following responsibilities:

  • Project coordination

  • Budget/accounting coordination

  • Financial data research

  • Developing operational reports

  • Analysis of business operations

• Additional experience in the functional area of assignment may be preferred.

Experience Preferred

Familiarity with all but not limited to the following:

• Software applications (i.e. JD Edwards EnterpriseOne Genetec Access Control Management System).

• Related industry organizational and departmental regulatory guidelines best practices and procedures.

Ability to:

• Use Microsoft Office Suite (Word Excel Outlook etc.) and standard office equipment (telephone computer copier etc.).

Education Required

• High school diploma or GED.

• Minimum of three (3) years of experience in a mid- to advanced-level administrative role.

• Additional experience in the functional area of assignment may be preferred.

Additional Information

Working Conditions:
This temporary position will be onsite at the Pershing Engineering Building (Security Office). No availability of remote work.

Physical Requirements:
This job consists of constant or very frequent speaking hearing reading writing typing sitting and repetitive motions.

Required Skills:

Operations CoordinationExcelWord