Administrative Assistant

Req ID:495335

Leading societies to a low carbon future Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains metros monorail and trams to integrated systems customised services infrastructure signalling and digital mobility solutions. Joining us means joining a caring responsible and innovative company where more than 70000 people lead the way to greener and smarter mobility worldwide

Purpose of the job:

Under the supervision of the Managing Director performs administrative work to assist in the coordination of all Site related activities.

This includes supporting the management team and executes administrative tasks with competent dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative IT organizational and communication skills and a proactive can-do attitude.

• Act as the point of contact between the Site Leadership and the Site
• Undertake the tasks of routing correspondence for the Site
• Handle requests and queries appropriately
• Maintain professional and personal agenda arrange meetings and appointments and provide reminders for the Site Leadership Team
• Produce reports presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Travel management; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
• Invoice management; Suppliers creation purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
• Maintaining records related to grievances performance reviews and disciplinary actions
• Maintaining computer system by updating and entering data/Creating and distributing documents
• Take charge of all Purchase Request Purchase Orders including managing external vendor queries
• Support Site Leadership Meetings with scheduling minutes and follow up
• Schedule and communicate Site Activities

Educational Requirements

Mandatory:

• Associate degree in HR-related field required

Desirable:

• Bachelors preferred

Competencies & Skills

• Excellent problem solving critical thinking and communication skills
• Proactive and efficient responses to pressing issues and challenges
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload

• Excellent organization & planning capabilities
• Discretion and Confidentiality
• Knowledge of communication tools (Outlook Teams)
• Strong interpersonal skill

Salary range: $55-$75K

Alstom is the leading company in the mobility sector solving the most interesting challenges for tomorrows mobility. Thats why we value inquisitive and innovative people who are passionate about working together to reinvent mobility making it smarter and more sustainable. Day after day we are building an agile inclusive and responsible culture where a diverse group of people are offered opportunities to learn grow and advance in their careers with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race colour religion gender sexual orientation gender identity age national origin disability status or any other characteristic protected by local law.

Job Type:Experienced