Finance and Operations Assistant
Finance and Operations Assistant
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Job Description
Job Description
Finance & Operations Assistant
Location: Kings College London (Hybrid office Tuesday to Thursday remote Monday & Friday)
Pay: 15.11 15.93 per hour plus holiday pay (2.20 2.32 per hour) equivalent toFTE
Hours: Full-time 37.5 hours per week (core hours supported 95 with 30-minute break)
Contract: 3-month temporary role
Charity People are delighted to partner with a national charity that supports schools across the UK many in areas of socio-economic disadvantage to introduce or grow the teaching of classical subjects such as Latin Greek Ancient History and Classical Civilisation.
We are looking for a highly organised and detail-oriented Finance & Operations Assistant to join their small and committed team on a temporary basis. This is a varied role ideal for someone with strong finance administration skills and CRM experience who enjoys balancing routine processes with flexible collaborative support across programmes and operations.
Key Responsibilities
Finance
Process invoices expenses petty cash and subscriptions (via CAF Business Cards)
Support budgeting forecasting and funding reports alongside senior colleagues
Monitor spend against budgets and flag variances
Reconcile donation and financial data between Salesforce and bank records
Liaise with external Finance team to ensure smooth processes
Use QuickBooks (basic) and ApprovalMax for expenditure approvals
Operations
Manage office supplies and IT troubleshooting (liaising with providers as needed)
Support renewals of contracts leases insurance and licences
Coordinate and distribute board and committee papers/minutes
Programme Support
Log and track applications and school data on Salesforce
Assist with assessing and summarising applications for support
Contribute to delivery of school and young people programmes plus wider events (e.g. Moot Trial Impact Awards)
Other
Work flexibly across finance operations and programme support depending on deadlines (e.g. September peak application period)
About You
Experience in finance administration with strong attention to detail
Familiarity with accounting software (QuickBooks preferred) and finance systems (ApprovalMax desirable)
CRM experience (Salesforce highly desirable)
Excellent organisational and written communication skills
Flexible proactive and collaborative working style
Confidence engaging with stakeholders at all levels
How to apply
Please apply without delay applications are being reviewed on an ongoing basis.
Closing date: Wednesday 20th August at 5pm
Interviews: Thursday 28th August (In-person at the London office)
Start date: ASAP
Charity People is a forward thinking inclusive organisation that actively and deliberately promotes equity diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age disability (including hidden disabilities) gender gender identity or gender reassignment marriage and civil partnership pregnancy and maternity race religion or belief or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
Employment Type
Full-Time
