Executive Assistant -
Executive Assistant -
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Job Description
Position : Executive Assistant
Work Hours (Client) : PST: 7h30AM (6 hour overlap) will move to EST
Pay Range : $1500 - $2000 USD/month(varies based on skill set and experience level)
Location of Search : Latin America South Africa
Work Location : REMOTE
Company/Client Overview:
The company provides the infrastructure that allows software platforms to embed payroll directly into their products
We work with HR tools gig marketplaces and vertical SaaS companies helping them launch payroll as a feature that drives revenue and deepens customer engagement without having to build it from scratch.
Our APIs and tools handle the hard partstaxes payments compliance and filings so our customers can focus on growing their business and monetizing payroll.
Were a fast-growing Series A startup backed by top investors with a remote-first team across the U.S. and Europe. We move quickly care deeply and take ownership of our work. Every person at the company has a real impact on our growth and the success of the companies we serve
Duties and Responsibilities:
This is a high-impact role for someone who thrives in fast-paced founder-led environments and can anticipate needs before they arise. Youll become CTO/Co-founders right hand helping him stay focused on strategic priorities by managing his schedule inbox travel and day-to-day business and personal logistics.
This is not a reactive role. Success looks like things moving forward even when the founder is unavailable.
If you love solving problems making things run smoother and being a force multiplier this is for you.
Key responsibilities
Calendar & Inbox Ownership:
- Own and optimize CTO/Co-founders calendar with a focus on maximizing productivity and throughput.
- Proactively manage schedulingbuilding in buffer time minimizing context switching and solving for high-impact use of time.
- Flag overload risks early and propose solutions (e.g. rescheduling delegation or time-blocking for focused work).
- Coordinate time-zone-sensitive meetings with internal and external stakeholders across the U.S. and Europe.
- Triage and organize CTO/Co-founders inbox: surface urgent items filter out noise and help drive toward Inbox Zero (or as close as realistically possible).
Travel & Logistics:
- Plan international and domestic travel with full itineraries (flights hotels transport gyms coworking spaces).
- Think ahead: anticipate logistical challenges (weather local transit seasonal delays).
Personal Support:
- Book/manage personal appointments (doctor dentist trainer).
- Assist with personal tasks like home utility management special occasion planning and seasonal errands.
Team & Ops Admin:
- Support employee onboarding/offboarding (hardware orders access setup meeting coordination).
- Manage EU contractor payroll timelines (currency conversions monthly deadlines).
- Keep the internal employee database and Notion documentation up to date.
- Coordinate internal and external meetings (Board meetings All Hands team spotlights).
- Onboarding new team processes
Tools Youll Use:
- GSuite (calendar and email) Slack Notion Zoom Ramp Linear Secureframe HR tools (Deel JustWorks).
Minimum Requirements:
Language requirement: Excellent English Communication Skills (Bi-lingual in Spanish is a plus) accent is acceptable
Education: Bachelors Degree (ideally)
Experience: 2 years of related experience
- 2 years as an Executive Assistant supporting a founder or C-level leader (US startup or fast-growth company experience preferred).
- Exceptional written and spoken English (business-level and up).
- Proactive and ownership-driven: You solve problems before they become problems.
- Highly organized with strong attention to detail and follow-through.
- Tech-savvy and resourceful: Comfortable working with new SaaS tools learning systems quickly and figuring things out independently.
- Quick learner: Youre curious adaptable and eager to learn new tools and processes as we grow.
- Strong project management instincts: You can track deadlines chase deliverables and push things over the finish line without needing reminders
- Comfortable working across business and personal domains.
- Bonus: Experience working in a fully remote async-friendly team across multiple time zones.
- Nice to have: Ability to communicate in Spanish
- Nice to have: AI-friendly open to using AI tools (like ChatGPT) to draft summarize research and speed up workflows.
What youll get
- A front-row seat at a fast-scaling venture-backed startup solving complex and meaningful infrastructure challenges in the payroll space.
- A close working relationship with the companys CTO and Co-foundersupporting technical leadership product direction and cross-functional collaboration across the company.
- High ownership and trust: You wont just manage logisticsyoull help optimize how engineering leadership spends time solves problems and drives execution.
- Exposure to startup leadership product and engineering strategy and key operational decision-making.
- Professional growth and learning opportunities in a highly technical and fast-paced environment.
- Flexibility to work remotely from anywhere in LATAM with a distributed high-performance team.
- The chance to make a visible daily impact on Salsas trajectoryand help build critical infrastructure thats reshaping how people get paid.
Employment Type
Full Time
