Administrator II- King County Medic One
Administrator II- King County Medic One
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Job Description
Summary
Public Health - King County Medic One (KCM1) is seeking a highly productive detail-oriented Administrator II able to operate independently and effectively with modest direction and guidance. This position reports to the KCM1 Office Manager and plays an important role in supporting the KCM1 Leadership Team. Successful candidates will excel at managing and/or coordinating administrative projects and programs effectively while operating easily within a highly dynamic environment. Candidates will demonstrate a commitment to equity principles and possess strong communication and problem-solving skills. Ideal candidates will also demonstrate skills and experience in building strong productive working relationships with internal and external customers and providing exceptional customer service in these areas.
Primary responsibilities of the Administrator II position include coordinating oversight of the continuing education program for KCM1 paramedics to ensure completion of all Washington State Department of Health (DOH) and Ongoing Training Evaluation Program (OTEP) course requirements and successful paramedic recertification in a timely and efficient addition the Administrator II is responsible for overseeing all KCM1 medical and administrative recordkeeping functions including the proper processing of all medical record requests and subpoenas and assurance KCM1 is following all required medical and administrative records retention schedules per King County and other governmental regulations. The Administrator II also compiles reports and conducts data analyses to ensure compliance with regulatory requirements and assesses financial discrepancies year-over-year trends and/or fiscal compliance with King County audit and/or administrative policies. Other responsibilities include the appropriate management of KCM1 fleet accounts and PCard purchasing processes in compliance with King County procurement rules and regulations. These duties require the ability to balance multiple tasks and goals problem-solve in a timely manner and quickly adapt to new situations while listening and communicating effectively.
Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King Jr. one of the most influential civil rights leaders in our nations history King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices strategies and policies that promote fairness justice and opportunity for all in our workplaces and our communities. With this commitment King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights opportunities and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020 King County and Public Health committed to being intentionally anti-racist and accountable to Black Indigenous and People of Color communities.
To learn more please visit Schedule
Typical work schedule for this position is will 4/10 hour days with one day in office and the ability to telecommute. This is a Non-Exempt position and is subject to the provisions of the Fair Labor Standards Act and is overtime eligible.
Work Location
The primary work location for this position will be based atth Ave S Kent WA 98032.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Teleworking:
Some of the work associated with this position will be performed through teleworking and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Job Duties
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County this role the Administrator II will apply these principles to exemplify KCM1 shared values behaviors and practices in all aspects of the work. Administrator II duties include:
- Coordinate oversight of the continuing education program at KCM1 to ensure compliance with course requirements in accordance with the Washington State DOH and the Michael K. Copass Paramedic Training Program. This requires excellent understanding and continuous monitoring of both the Ongoing Training and Evaluation Program (OTEP) and Continuing Medical Education (CME) requirements to ensure successful recertification for approximately 85 KCM1 paramedics. Duties include meticulous tracking of all required continuing education hours skills testing and academic coursework by the paramedicscoordination withthe KCM1 Medical Program Director and Leadership Team to meet the expectations of high-quality paramedic continuing education standards and generation of audit reports using the Vector Solution database to ensure paramedics meet all requirements in a timely manner and as expected.
- Oversee all KCM1 medical and administrative recordkeeping functions including proper response to and processing of all medical record requests inquiries and subpoenas in compliance with Washington State Protected Health Information regulations and federal Health Insurance Portability and Accountability Act (HIPAA) laws rules and regulations. Duties include coordination with KCM1 personnel providing deposition or testimony compliance with all legal requirements regarding medical records protections and collaboration with the King County Records Management to ensure appropriate interpretation and implementation of the policies and procedures.
- Collaborate regularly with the KCM1 Leadership Team/Medical Services Officers and Medical Program Director on ad hoc projects and studies by presenting trend analysis and/or summary reports for use in KCM1 operational decisions. Development and editing of new and/or existing policies and procedures may be required. Examples include outcomes for the Check the Dose study and trend analysis of the Whole Blood program.
- Conduct ongoing financial oversight and auditing activities including iProcurement & PCard purchase review and approval in Oracle and SharePoint and auditing of the controlled substance inventory monitoring and tracking per the federal requirements enforced by the DEA. This latter task requires handling of the reverse 222 forms for expired and damaged control drugs precise accounting for the vial number lot number expiation and organizing the shipment of the controlled drugs to a licensed company who handles the destruction of drugs per the DEA standards.
- Manage the KCM1 Voyager fueling account including reporting on Voyager utilization auditing monthly transactions and facilitating corrections in the system adding and removing drivers and vehicles from the system and assisting with fueling issues.
- Provide compassionate and excellent customer service when interacting with the public with the ability to work and communicate with diverse groups both verbal and written maintain confidentiality and act with discretion when handling sensitive information.
- Serve as the EMS Division Records Retention Subject Matter Expert (SME) in keeping with King County requirements.
- Perform other duties as assigned.
Experience Qualifications Knowledge Skills
Our ideal candidate will demonstrate the following (Minimum):
- Demonstrate experience in coordinating programs and projects with strong organizational skills time management abilities and attention to detail.
- Demonstrated knowledge ofdatabase entry andmanagement data utilization and analysis and reportgeneration to ensure programs and projects are performing as expected.
- Strong communications skillsboth verbal and written with the ability to effectively convey complex information clearly and simply to a variety of audiences including team members individuals from diverse backgrounds and cultures and those with possible language barriers.
- Demonstrated knowledge and experience in handling and processing of medical health record requests and records retention practicesin adherence with WA State and HIPAA laws rules and regulations.
- Demonstrated knowledge and experienceaccepting subpoenas and coordinating testimony and/or depositionsin compliance withall associated rules and regulations.
- Demonstrated ability to work independently as well as in a collaborative team environment.
- Demonstrated intermediate or advanced proficiency with MS Office Suite SharePoint/Teams.
The most competitive applicants will have the following experiences and qualifications (Desired):
- Knowledge of EMS (Emergency Medical Services) specifically Advanced Life Support (ALS) WA DOH paramedic certification and recertification requirements the Michael K. Copass Paramedic Training Program and Washington State OTEP.
- Experience using Telestaff Vector Solutions ESO Solutions Oracle.
- Knowledge of King County administrative policies & procedures.
Supplemental Information
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
This position is open to qualified internal and external candidates.
Application Process
The following items are required to be considered for this vacancy:
- NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
- Resume (Outlining relevant experience)
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted.
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions interviewing and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to pass a thorough background investigation but findings may not necessarily disqualify an applicant for employment.
- For more information on our selection process please refer to For tips on interviewing please visit are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health relies on office automation (Microsoft Office) and web-based enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all Public Health positions.
- When Public Health responds to an emergency and in accordance with relevant CBA language and/or KC policy and procedures we may assign duties outside your regular job description. This may involve responding at any time including nights and weekends with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process please call the contact number listed on the job announcement.
Union Membership
This position is not represented by a labor union.
Contact
For questions about this recruitment please contact Salyse Duckworth HR Analyst at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
