Senior Executive, Admissions & Innovation Support
Senior Executive, Admissions & Innovation Support
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Job Description
The Senior Executive Admissions & Innovation Support will support the Assistant Manager Admissions & Innovation in the operational and administrative matters pertaining to the successful implementation of strategic projects and transformation plans that will support the schools core objective in transforming and building a leading mechanical and aerospace engineering school in the world.
Key responsibilities include (but not limited to):
Event Planning and Execution including conferences seminars workshops and social gatherings.
Develop event concepts themes and agendas in collaboration with stakeholders.
Coordinate logistical aspects such as venue selection catering audiovisual setup transportation and accommodation.
Ensure events are executed within budget constraints and adhere to timelines.
Stakeholder Coordination:
Liaise with internal stakeholders (such as departments faculty and staff) and external partners (including vendors sponsors and speakers) to ensure seamless coordination and collaboration.
Communicate event details requirements and expectations clearly to all involved parties.
Manage relationships with sponsors exhibitors and other event contributors to maximize value and satisfaction.
Marketing and Promotion:
Develop marketing strategies to promote events and attract attendees.
Create promotional materials such as flyers brochures and digital content.
Utilize various channels including social media email campaigns websites and partnerships to reach target audiences.
Monitor and analyse marketing metrics to assess effectiveness and make adjustments as needed.
Registration and Attendee Management:
Oversee event registration processes including online registration platforms ticket sales and attendee communications.
Respond to inquiries from prospective attendees and provide assistance with registration and logistics.
Manage attendee databases track registrations and ensure accurate attendance records.
On-site Event Coordination:
Supervise on-site event operations ensuring smooth setup execution and breakdown.
Coordinate with vendors staff and volunteers to manage event logistics and address any issues or emergencies that may arise.
Monitor event activities to ensure adherence to schedules and compliance with event guidelines and regulations.
Post-Event Evaluation and Reporting:
Conduct post-event evaluations to assess the success of events and gather feedback from attendees sponsors and stakeholders.
Analyze event data including attendance figures revenue generated and expenses incurred.
Prepare post-event reports summarizing key findings lessons learned and recommendations for future improvements.
Continuous Improvement:
Stay updated on industry trends best practices and innovations in event management.
Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness.
Seek feedback from stakeholders and incorporate suggestions for enhancing the quality of events and attendee experiences.
Any other ad-hoc initiatives and assignments undertaken by the Office
Requirements:
Minimum a bachelors degree
Events planning and execution experience will be advantageous
Adept at graphical and media design
Excellent interpersonal analytical and problem-solving skills
Excellent communication and writing skills
Team player highly motivated to build relationships with cross-department members stakeholders and others in the organization who have impact in the projects
Self-motivated with the ability to work independently as a team member with minimal direction
Able to work in ambiguous situations with a positive attitude
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: NTURequired Experience:
Senior IC
Employment Type
Full-Time
