Bilingual French Casual Receptionist

Hello! Are you looking to work extra hours Do you have flexibility in hours and are able to speak French

We are looking to create a pool of casual French Bilingual applicants to fill in at Front Reception at . These hours are on an on-call basis.

Hours are Monday to Friday between 8:00-4:15pm.

About Us

supports over 2200 people in Manitoba with developmental disabilities autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults children and their families. Our over 2000 staff follow a person centered approach and adapt to the needs of each person and each family. is guided by its core values of Collaboration Hospitality Excellence and Respect.

Educational:

• Grade XII Diploma or Certificate

• Secretarial training from a community or career college an asset

• Must be bilingual in English and French (testing will be a requirement)
  
  
• Proficiency in the Microsoft Suite including Word Excel and Power Point (testing will be a requirement)

Job Related Experience/Knowledge:

• Experience as a receptionist or switchboard operator

• Experience in greeting and assisting visitors vendors employees and customers in an effective and professional manner

• Excellent oral communication skills in both the English and French languages enabling effective communication with employees and the general public in either language (testing will be a requirement)

• Administrative support/secretarial experience with accurate keyboarding skills and an ability to type at a minimum speed of 60 wpm (testing will be a requirement)

• Skilled in the use and operation of computers and computer peripherals on a network based system
  
  
• Ability to maintain records and files
  
  
• Strong computer capabilities with current software applications Outlook Excel Word & Power Point (testing will be a requirement)

Duties and Responsibilities:

• Operate the main Avaya switchboard and provide reception services
  
  
• Screen troublesome visitors and callers notifying the appropriate persons of concerns
  
  
• Issue temporary receipts for cheque received
  
  
• Basic programming of the voicemail system through the switchboard console
  

• Provide telephone service to internal and external users by promptly answering all incoming calls providing general inquiry information about and the programs and services offered using reference files and transferring calls as requested

• Greet visitors to determine their needs and provide direction and assistance to locate the individual or area required

• Assist in the monitoring of visitors staff and clients in the main building through the parking logs outing sheets and other internal processes

• Maintain contact with employees using communication systems such as the telephone pagers and the overhead paging system in accordance with policies

• Relay or route verbal and written messages

• Perform various clerical jobs as assigned by the Supervisor(s) and assist administrative assistants as directed

• Respond to emergency alarms and codes carry out procedures according to directives and communicate appropriate instructions to staff and other respondents in accordance with policies and procedures
  
  
• Document incidents in detail as per requirements

• Oversee the movement of mail in and out of the facility. Includes sorting weighing stamping and tracking outgoing mail sorting and distributing incoming mail and interoffice mail
  
  
• Maintain a sign out system and follow up on phones keys & audio visual equipment to ensure prompt return
  
  
• Monitor the conference room and equipment booking binder and assist employees in locating and booking available rooms and equipment
  
  
• Act as the key operator for the centrally located photocopier machine including filling with paper toner etc. and call for service as required
• Other duties as assigned

Consistent with the French Language Services Policy is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg.

As a condition of employment successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening Adult Abuse Registry Check Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities backgrounds cultures and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.

Rceptionniste II

notre sujet

soutient plus de 2 200 Manitobains et Manitobaines qui ont des troubles du dveloppement des troubles du spectre de lautisme ou une lsion crbrale acquise. Notre organisme but non lucratif offre une vaste gamme de mcanismes de soutien aux adultes aux enfants et leurs familles. Nos quelque 2 000 employs prconisent une dmarche axe sur la personne tout en sadaptant aux besoins de chaque personne et de chaque famille.

tudes:

• Diplme de 12eanne ou certificat
• Formation en secrtariat dans un collge communautaire ou professionnel considre comme un atout
• Matrise de la suite Microsoft notamment Word Excel et Power Point (test obligatoire)
• Bilingue franais et anglais (test obligatoire)

Exprience et connaissances lies au poste:

• Exprience comme rceptionniste ou standardiste
  
• Exprience de laccueil des visiteurs des vendeurs des employs et des clients et capacit de les aider avec efficacit et professionnalisme
• Excellentes comptences en communication orale en franais et en anglais; capacit de communiquer avec les employs et le grand public dans lune ou lautre langue (test obligatoire)
• Exprience en secrtariat et soutien administratif; saisie prcise au clavier une vitesse dau moins 60mots la minute (test obligatoire)
• Comptences en informatique et capacit dutiliser des priphriques en rseau
• Excellentes comptences en applications informatiques courantes Outlook Excel Word et Power Point (test obligatoire)
• Capacit de tenir des dossiers et des fichiers

Fonctions et responsabilits:

• Utiliser le standard principal Avaya et fournir des services de rception
• Filtrer les visiteurs et les appelants difficiles et informer les personnes appropries en cas de problmes
• tablir des reus temporaires pour les chques reus
• Programmer le systme de messagerie vocale via la console du standard
• Offrir un service tlphonique aux usagers internes et externes en rpondant rapidement tous les appels en fournissant des renseignements gnraux sur et sur les programmes et services offerts laide de fichiers de rfrence et en transfrant les appels le cas chant
• Accueillir les visiteurs dterminer leurs besoins les orienter et les aider trouver la personne ou le programme ncessaire
• Aider au contrle des visiteurs du personnel et des clients dans le btiment principal laide des registres de stationnement des feuilles de sorties et autres processus internes
• Rester en contact avec les employs en utilisant les systmes de communication tels que le tlphone les tlavertisseurs et le systme de recherche par haut-parleur conformment aux politiques de
• Transmettre les messages verbaux et crits
• Effectuer diverses tches de bureau qui lui sont confies par le(s) superviseur(s) et aider les adjointes administratives au besoin
• Rpondre aux alarmes et aux codes durgence suivre les procdures conformment aux directives et transmettre les instructions ncessaires au personnel et autres intervenants en respectant les politiques et les procdures de
• Consigner les incidents de faon dtaille conformment aux exigences
• Surveiller larrive et la sortie du courrier dans ltablissement: tri pese affranchissement et suivi du courrier sortant; tri et distribution du courrier entrant et du courrier interne
• Tenir un registre de sorties et faire le suivi des tlphones des cls et du matriel audiovisuel pour assurer leur retour
• Tenir le classeur de rservation des salles de runion et du matriel et aider les employs trouver et rserver le matriel et les salles disponibles de
• tre le principal oprateur du photocopieur central notamment le remplir de papier dencre etc. et tlphoner au service de dpannage en cas de besoin
• Effectuer les autres tches qui lui sont assignes
  

Fidle la Politique des services en langue franaise est engag offrir ses services en franais et en anglais dans des zones francophones dsignes de programmes et de services.

La personne retenue doit galement se soumettre une vrification satisfaisante de casier judiciaire (avec filtrage du secteur vulnerable) et des registres concernant les enfants et les adultes victimes de mauvais traitements.

Comme condition demploi les nouvelles recrues doivent se soumettre une srie de vrifications en matire de sant au travail. Elles doivent notamment confirmer leur immunisation ou immunit contre certaines maladies transmissibles. Les candidats retenus doivent galement fournir une preuve de vaccination contre la COVID-19 avant la date du dbut de lemploi.

adopte des pratiques demploi quitables et favorise la formation dun personnel inclusif et reprsentatif des personnes que nous soutenons notamment au niveau de la diversit des aptitudes expriences cultures et identits. Les candidates et candidats peuvent demander des amnagements raisonnables dans tous les aspects du processus de slection et dembauche.

About Us

supports over 2200 people in Manitoba with developmental disabilities autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults children and their families. Our over 2000 staff follow a person centered approach and adapt to the needs of each person and each family. is guided by its core values of Collaboration Hospitality Excellence and Respect.

Educational:

• Grade XII Diploma or Certificate

• Secretarial training from a community or career college an asset

• Must be bilingual in English and French (testing will be a requirement)
• Proficiency in the Microsoft Suite including Word Excel and Power Point (testing will be a requirement)
  

Job Related Experience/Knowledge:

• Experience as a receptionist or switchboard operator

• Experience in greeting and assisting visitors vendors employees and customers in an effective and professional manner

• Excellent oral communication skills in both the English and French languages enabling effective communication with employees and the general public in either language (testing will be a requirement)

• Administrative support/secretarial experience with accurate keyboarding skills and an ability to type at a minimum speed of 60 wpm (testing will be a requirement)

• Skilled in the use and operation of computers and computer peripherals on a network based system
  
  
• Ability to maintain records and files
  
  
• Strong computer capabilities with current software applications Outlook Excel Word & Power Point (testing will be a requirement)

Duties and Responsibilities:

• Operate the main Avaya switchboard and provide reception services
  
  
• Screen troublesome visitors and callers notifying the appropriate persons of concerns
  
  
• Issue temporary receipts for cheque received
  
  
• Basic programming of the voicemail system through the switchboard console
  

• Provide telephone service to internal and external users by promptly answering all incoming calls providing general inquiry information about and the programs and services offered using reference files and transferring calls as requested

• Greet visitors to determine their needs and provide direction and assistance to locate the individual or area required

• Assist in the monitoring of visitors staff and clients in the main building through the parking logs outing sheets and other internal processes

• Maintain contact with employees using communication systems such as the telephone pagers and the overhead paging system in accordance with policies

• Relay or route verbal and written messages

• Perform various clerical jobs as assigned by the Supervisor(s) and assist administrative assistants as directed

• Respond to emergency alarms and codes carry out procedures according to directives and communicate appropriate instructions to staff and other respondents in accordance with policies and procedures
  
  
• Document incidents in detail as per requirements

• Oversee the movement of mail in and out of the facility. Includes sorting weighing stamping and tracking outgoing mail sorting and distributing incoming mail and interoffice mail
  
  
• Maintain a sign out system and follow up on phones keys & audio visual equipment to ensure prompt return
  
  
• Monitor the conference room and equipment booking binder and assist employees in locating and booking available rooms and equipment
  
  
• Act as the key operator for the centrally located photocopier machine including filling with paper toner etc. and call for service as required
• Other duties as assigned

Consistent with the French Language Services Policy is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg.

As a condition of employment successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening Adult Abuse Registry Check Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities backgrounds cultures and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.

Rceptionniste II

notre sujet

soutient plus de 2 200 Manitobains et Manitobaines qui ont des troubles du dveloppement des troubles du spectre de lautisme ou une lsion crbrale acquise. Notre organisme but non lucratif offre une vaste gamme de mcanismes de soutien aux adultes aux enfants et leurs familles. Nos quelque 2 000 employs prconisent une dmarche axe sur la personne tout en sadaptant aux besoins de chaque personne et de chaque famille.